Every year, businesses in Texas and Oklahoma reach the final stretch of their budget cycle and face the same dilemma: upgrade aging technology now, or push the decision into next year and “make do” a little longer. The problem is that waiting often leads to higher long-term costs such as unexpected downtime, mounting repair bills, or missed tax advantages that could have reduced the total cost of ownership.

With 2026 quickly approaching, now is a perfect time for organizations to plan smarter. It's an opportunity to maximize their technology budgets and to leverage financial tools that reward proactive investments, especially when it comes to essential equipment like printers, copiers, and workflow technology.

Year-end can be a chaotic enough time without worrying whether your printers can keep up. Between financial reports, HR packets, donor letters, student materials, tax documentation, and marketing projects, many organizations see their highest print volumes in the final six to eight weeks of the year. This is when even minor print issues can feel major.

Trust us, as print vendors, we’ve seen the challenges.

But you don’t have to be caught off-guard. With some preparation, you can avoid toner emergencies, surprise expenses, and last-minute equipment breakdowns.

In this guide, we’ll walk you through practical steps to help you stay ahead of your year-end printing surge. This will ensure your team remains productive and your printers continue to operate smoothly.

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If you’re in sales and you want to build a long-term, lucrative career, there’s one place where the momentum is unmistakable: Texas. According to CompTIA’s State of the Tech Workforce 2025 report, Texas is projected to add more tech jobs in 2025 than any other state, with over 40,000 new positions.

This rapid growth not only benefits engineers and developers but also creates one of the richest landscapes in the country for technology sales professionals. Professionals who aim to increase their income, expand their network, and advance their careers.

And this isn’t just a hype bubble or a short-lived boom. Texas has the size, the economy, and the business environment to back it up.

It’s not always the number of files that slows teams down, but rather the chaos that comes with them. Maybe you’ve got invoices in one shared folder, HR docs in another, and half your team hoarding “final_v2” PDFs on their desktops. Sound familiar?

At some point, every growing business realizes that storing files and managing them are two different things.

If you’re comparing Xerox DocuShare vs Google Drive, you’re probably wondering: Do you just need a simple way to store and share documents, or do you need a full content management system that brings order, automation, and security to your workflows?

As a print vendor, we’ve specialized in print and document workflows for nearly 40 years. While we are proud Xerox partners and experts in DocuShare, our goal isn’t to sell you something. We want to help you find the right fit for your business, even if that’s not DocuShare.

So, let’s break it down.

When your office printer goes down, it can feel like the whole workplace grinds to a halt. Deadlines get pushed, employees hover around the machine pressing buttons, and someone eventually says, “How hard could it be to fix this thing?”

We know how tempting it is to roll up your sleeves and try to fix it yourself, especially when repair costs and downtime feel overwhelming. But printers aren’t like coffee machines or microwaves. They’re complex, high-voltage devices packed with delicate parts, specialized software, and very specific repair needs.

As a print vendor with decades of experience, we’ve seen many businesses try to handle repairs themselves. More often than not, this approach ends up costing more in the long run, both financially and in lost productivity.

In this blog, we’ll break down four big reasons why servicing your own printer or copier is a bad idea, and what you should be doing instead to keep your office equipment running smoothly.