Pricing & Leasing

Making a large purchase for your organization can be a big hassle. You’re not just worrying about price, but also about making the right decision with confidence. And when it comes to copiers and printers, the process can feel overwhelming fast.

You’re balancing budgets, comparing vendors, and trying to make sure you’re not overlooking something important. A copier bid, if done right, is meant to simplify that process.

As a print vendor of Xerox devices, we know the bid process well and can help companies secure the best prices for the equipment they need. In this article, we've compiled 5 major things you should consider when going out for a bid.

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If you’re experiencing issues with your printer or you’re in the market for a new one, you might already feel overwhelmed by the sheer number of options and price ranges out there. A quick search can show printers priced anywhere from under $100 to well over $100,000, all claiming to be the “perfect solution.”

Now, the simplest option would be to go to your nearest retail store…say Walmart, Office Depot, or even Amazon, and pick up a new printer on the cheap.

Easy, quick, and problem solved… right?

Well, it depends.

If you’re a home user or someone who prints occasionally, a retail printer can absolutely be the right choice. But if you’re a business or organization that relies on printing to keep things running, that initial convenience comes with a cost you don’t see until later. And by “later,” we usually mean after the return window has closed.

When people talk about business revenue, they usually bring up sales strategies, marketing plans, or operational efficiency. Very rarely do they point to the printer in the corner of the office. But did you know your copier or printer plays a much bigger role in your revenue than you might realize?

Printing equipment can boost your marketing impact, operational cost savings, and bring entirely new revenue opportunities. And for many businesses, the key to unlocking that value starts with understanding how your current device is functioning in the bigger picture.

We have decades of experience helping companies evaluate their printing environments. We know that the right device and strategy can directly support growth. This blog breaks everything down in simple, practical terms, so you can see exactly how your printer affects your bottom line and how to maximize your return.

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You’ve probably seen a used office printer listed online and thought, “That’s a steal.” And, in fairness, it might be. After all, why spend $30,000 on a new printer when you can get one that looks and functions just as well for half the price?

The truth, though, is that buying a used printer isn’t always as simple as getting a great deal. Like buying a used car, there are many factors that determine whether your “bargain” will actually save money in the long run or cost you more down the road.

As a print vendor, we sell both new and used printers. In this blog, we’ll walk you through the real pros and cons of buying a used printer, updated for 2025, so you can make a confident, informed decision for your business.

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So, you’re nearing the end of your lease agreement for your office’s printer/copier and want to know what your options are. 

Knowing your end-of-lease options is crucial. Consumers who ignore the upcoming end of their copier lease agreement can open themselves up to automatic lease extensions if they don’t notify their print vendor or provider in a timely fashion.  

This means you could be paying for a machine you no longer want for another year, resulting in frustration and financial burden to the tune of thousands of dollars.  

As a long-time print vendor, we’ve learned the importance of having a plan for when you come to the end of your lease. And since over 90% of our customers choose to lease their machines, we’ve had to assist a number of clients in their post-lease decision.