Office Process Automation

If thinking about the "cloud" feels a bit like being handed a parachute and pushed toward the edge of a plane without instructions, you're not alone.

Today, "cloud readiness" sounds important (and it is), but knowing where to start can feel overwhelming. Are you supposed to overhaul your entire infrastructure? How much will it cost? What do you even need? 

At Strategic Technology Partners of Texas (STPT), we get it. With nearly four decades helping businesses fine-tune their print environments and technology strategies, we know the cloud conversation often starts with a lot of questions.

Good news: you don't have to figure it out alone. In this blog, we'll explain what "cloud-ready" actually means, share the real risks of staying stuck in the old ways, and show you how moving smartly to the cloud can not only save your business money but also make your daily operations a whole lot smoother.

Ever found yourself swimming in a sea of emails and piles of mail? Sorting through it all, figuring out who needs what, and getting it into the right hands on time? It’s more than a headache, it’s a bottleneck. And in today’s fast-moving business world, bottlenecks cost more than just time.

At Strategic Technology Partners of Texas, we’ve been helping businesses streamline the way they handle information for nearly 40 years. As a trusted Xerox partner, we help organizations make sense of smart digital tools like Xerox® Digital Mailroom Service. These tools are built to reduce friction, not add complexity.

If you’re wondering whether this solution is a good fit for your organization, this post will help you understand what it actually is, what it does well, where it might fall short, and how to decide if it’s the right move for your team. 

More than half of IT professionals say managing print infrastructure is one of their top frustrations, especially in today’s hybrid work environment. Between security, setup, mobility, and cost control, print management can feel like a game of whack-a-mole. Solve one problem, and another pops up.

At Strategic Technology Partners of Texas, we’ve been partnering with Xerox for nearly 40 years. We know the ins and outs of their solutions and how they stack up in real-world business settings. Our job is to take the guesswork out of print management and help you find what actually works.

If you’re trying to figure out whether Xerox Workplace Cloud is worth it, this article breaks it down clearly. We’ll cover what it is, what it does, and who it’s best for.

Related Read: 6 Ways to Make Your Printing Processes Easier for Your IT Staff

You’ve been searching for the same file for 20 minutes. It’s supposed to be in the cabinet under “Invoices – 2022,” but it’s nowhere to be found. You check another drawer, then a stack of papers on your desk. Still nothing. You ask a coworker, who shrugs and says, “Maybe it’s in storage?” Great. That means digging through boxes in the back room or, even worse, driving to an off-site storage unit.

Sound familiar? If your business still relies on paper archives, you’re not just dealing with clutter—you’re losing time, money, and security. Think about how much time you spend each year searching for lost or misfiled documents. Furthermore, think about how vulnerable your data can be if a flood or fire were to sweep through.

“Why is managing printers so frustrating?”

If you’ve ever wrestled with tangled printer networks or uncooperative hardware, you’re not alone. Many IT managers and business leaders feel that print management is a never-ending headache—especially in environments with multiple locations, diverse devices, and a mix of in-office and remote work setups. It doesn’t have to be this way.

At Strategic Technology Partners of Texas (STPT), we work with businesses daily to simplify and optimize their print environments using cutting-edge technology. As proud partners of Y Soft, a global leader in print management solutions, we’re excited to introduce Y Soft SAFEQ Cloud—a cloud-based solution designed to make print management effortless.