Printer Fleet Management

If your business prints regularly, even a few cents per page can add up to thousands of dollars over time. Unfortunately, most people don’t realize how much they’re actually spending until they take a closer look.

Knowing your printing cost per page (CPP) is key to understanding the true cost of printing. It’s a clear way to measure your actual printing expenses and make smarter decisions moving forward.

At Strategic Technology Partners of Texas, we’ve helped businesses across North Texas break down and reduce their printing costs for nearly 40 years. In this guide, we’ll walk you through exactly how to calculate cost per page, what most people miss, and how to lower it without sacrificing quality.

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Have you ever run out of toner at the worst time possible?

It can happen right before payroll packets need to print, when a school office is preparing enrollment forms, or while your team is pushing out a client presentation that has to leave the building ASAP. Think of the lost time and frustration of realizing that an “automatic” shipment system still somehow missed the moment you needed it most.

That’s why the difference between manufacturer auto-toner programs and local vendor-managed toner replenishment matters more than most businesses realize.

As a print vendor, we work with both Xerox’s manufacturer-led supply automation and our own STPT Auto-Toner Shipment system. After helping businesses across North Texas manage printer fleets for nearly 40 years, we’ve seen where both systems work well, where they can fall short, and what makes the replenishment experience smoother in real-world office environments.

Have you ever picked up the phone at work and felt unsure whether the person on the other end was actually who they claimed to be?

It’s happening more often than most businesses realize. In fact, Americans receive an average of 9 scam calls per week, and businesses are frequent targets. From our experience, we’ve had customers reach out to us after receiving suspicious toner calls, unsure whether they were legitimate or not. Many of these scam calls are even coming from bots.

Toner scams aren’t new, but they are getting more convincing. And if you don’t know what to look for, they can scam your business out of hundreds or thousands of dollars.

In this guide, we’ll explain how toner scams work and the warning signs to watch for so you can protect your business with confidence.

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Growth is exciting, but can your printer fleet keep up with it?

For one of the fastest-growing school districts in Texas, this question kept popping up. More students mean more teachers and more campuses. And with that growth also comes more printing, more color usage, more service calls, and more pressure on IT.

The district needed a print vendor that could scale with them, reduce unnecessary color costs, and deliver reliable local service without disrupting instruction.

Here’s what they were facing, how they evaluated vendors, and what solution they implemented district-wide.

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If you’re experiencing issues with your printer or you’re in the market for a new one, you might already feel overwhelmed by the sheer number of options and price ranges out there. A quick search can show printers priced anywhere from under $100 to well over $100,000, all claiming to be the “perfect solution.”

Now, the simplest option would be to go to your nearest retail store…say Walmart, Office Depot, or even Amazon, and pick up a new printer on the cheap.

Easy, quick, and problem solved… right?

Well, it depends.

If you’re a home user or someone who prints occasionally, a retail printer can absolutely be the right choice. But if you’re a business or organization that relies on printing to keep things running, that initial convenience comes with a cost you don’t see until later. And by “later,” we usually mean after the return window has closed.