For years, printers have had a reputation for being clunky, frustrating, and out of step with modern office needs. But that’s changing fast. Today’s printers, especially those powered by smart app ecosystems, can automate tasks, streamline workflows, and make life a whole lot easier.

But with two of the biggest players in the game, Xerox App Gallery and HP Workpath, how do you know which one fits your business best?

Before we dive in, we want to be transparent. We work with Xerox and specialize in their App Gallery. That said, our goal with this blog isn’t to sell you something; it’s to help you make an informed decision. Choosing the right platform matters, and if HP Workpath is the better fit for your team, we want you to know that too.

According to Fortune Business Insights data, Xerox is one of the top 5 players in the digital production printer market, with an extensive catalog of production printers. Two standout products in this lineup are the PrimeLink family and the Versant 280 press. So, what distinguishes these two printers, and how do you decide which one is the better fit?

If you're running a school district, a legal office, a marketing team, or a commercial print shop, you're likely somewhere between needing "more than an office printer" but "not quite a million-dollar press." That's exactly where PrimeLink C9200 Series and the Versant 280 live, right in that sweet spot between office and high-volume production.

But the question remains: Which one makes more sense for your business?

You’re constantly reordering toner, dealing with jammed printers, or trying to make sense of confusing supply invoices. Meanwhile, your IT team is drowning in support tickets that all read: “The printer isn’t working. Again.”

One way to reduce your business’s expenses is by using Managed Print Services (MPS) for your fleet of printers.

We’ve helped hundreds of businesses and organizations streamline their print environments. And in this blog, we’re breaking down the pros and cons of MPS to help you figure out if it’s the right fit for you.

What Are Managed Print Services?

Managed Print Services (MPS) means outsourcing the management of your printers, copiers, and related supplies to a trusted vendor. It’s kind of like IT for your printers.

At STPT, we call our MPS offering eValet. It includes:

If your business is like most, printing is a behind-the-scenes cost that quietly eats into your budget, time, and IT resources. Maybe you’ve got printers in every corner of the office, toner piling up in supply closets, or service calls that take days to resolve. You know there has to be a better way. And there is!

The solution? Managed Print Services. But before diving in, you'll want a comprehensive Managed Print Services (MPS) study to identify the best strategies for your business.

As experienced print vendors and providers of STPT’s eValet MPS program, we’ve conducted studies for organizations across various industries, including schools, hospitals, and local government. An MPS study is the first step toward uncovering hidden costs, identifying inefficiencies, and building a smarter, more secure print strategy.

Keeping up with your printers probably isn’t at the top of your to-do list. Maybe your toner always runs out at the worst time, or maybe you're tired of the IT team getting dragged into every minor printer hiccup.

You’re not alone. For most businesses, managing print equipment is more complicated than it needs to be. That’s where Managed Print Services (MPS) comes in.

At Strategic Technology Partners of Texas (STPT), we’ve helped hundreds of schools, healthcare networks, law offices, and local businesses streamline their printing setup through MPS and save money doing it. Whether you’re in charge of IT or the one constantly Googling "printer won’t print," this blog is for you.

We'll break down what MPS is, why it matters, and how it can actually make your day easier. (Yes, even if you work from home.)