Year-end can be a chaotic enough time without worrying whether your printers can keep up. Between financial reports, HR packets, donor letters, student materials, tax documentation, and marketing projects, many organizations see their highest print volumes in the final six to eight weeks of the year. This is when even minor print issues can feel major.

Trust us, as print vendors, we’ve seen the challenges.

But you don’t have to be caught off-guard. With some preparation, you can avoid toner emergencies, surprise expenses, and last-minute equipment breakdowns.

In this guide, we’ll walk you through practical steps to help you stay ahead of your year-end printing surge. This will ensure your team remains productive and your printers continue to operate smoothly.

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This rapid growth not only benefits engineers and developers but also creates one of the richest landscapes in the country for technology sales professionals. Professionals who aim to increase their income, expand their network, and advance their careers.

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It’s not always the number of files that slows teams down, but rather the chaos that comes with them. Maybe you’ve got invoices in one shared folder, HR docs in another, and half your team hoarding “final_v2” PDFs on their desktops. Sound familiar?

At some point, every growing business realizes that storing files and managing them are two different things.

If you’re comparing Xerox DocuShare vs Google Drive, you’re probably wondering: Do you just need a simple way to store and share documents, or do you need a full content management system that brings order, automation, and security to your workflows?

As a print vendor, we’ve specialized in print and document workflows for nearly 40 years. While we are proud Xerox partners and experts in DocuShare, our goal isn’t to sell you something. We want to help you find the right fit for your business, even if that’s not DocuShare.

So, let’s break it down.

When your office printer goes down, it can feel like the whole workplace grinds to a halt. Deadlines get pushed, employees hover around the machine pressing buttons, and someone eventually says, “How hard could it be to fix this thing?”

We know how tempting it is to roll up your sleeves and try to fix it yourself, especially when repair costs and downtime feel overwhelming. But printers aren’t like coffee machines or microwaves. They’re complex, high-voltage devices packed with delicate parts, specialized software, and very specific repair needs.

As a print vendor with decades of experience, we’ve seen many businesses try to handle repairs themselves. More often than not, this approach ends up costing more in the long run, both financially and in lost productivity.

In this blog, we’ll break down four big reasons why servicing your own printer or copier is a bad idea, and what you should be doing instead to keep your office equipment running smoothly.

It’s a sad fact that most school budgets are tight. This makes it crucial that schools are careful about their spending. And, when it comes to school spending, printing-related costs can be some of the most draining. Every dollar spent on paper waste or untracked printing could be dollars better spent on classroom resources, technology upgrades, or student programs. In fact, studies show schools can spend as much as 1–3% of their annual budget on printing alone.

Given these costs, it’s understandable that school administrators and IT directors struggle to manage printing resources efficiently. Issues like toner closets filled with the wrong cartridges, staff printing unnecessary color copies, and printers frequently breaking down when teachers need them most can turn print management into a full-time job.