Did you know that the average employee spends nearly 20% of their workweek searching for documents? That’s a full day each week spent looking instead of doing. For businesses that still rely heavily on paper or patchwork digital systems, the cloud can feel like a promise of something better, faster, and more connected. But where do you even begin?
If you’re running a large business, chances are your copier and printer fleet feels a little more like a chaotic traffic jam than a well-orchestrated system. You might have multiple devices across multiple floors or even multiple states, which means IT is constantly fielding supply requests, service calls, and error messages. And let’s be honest, nobody wants their CIO spending Monday morning hunting down why “Printer 12B” is flashing a cryptic error code again.
As a print vendor, we’ve been helping organizations of all sizes tame their printer fleets for over 35 years. As an authorized Xerox partner, we specialize in making large fleets run smoothly, securely, and cost-effectively.
In this guide, we’ll walk through practical steps you can take to optimize your printer fleet—whether that means trimming excess devices, streamlining supplies, or tightening up security.
Table of Contents
If your office relies on the scan-to-email feature on your printer or multifunction device (MFP) and it's suddenly stopped working, fear not. Across industries, organizations are discovering that scanning directly to email is failing or behaving inconsistently, especially if they’re using Microsoft 365 or Google Workspace.
At Strategic Technology Partners of Texas, we’ve been tracking this issue closely. As Xerox partners, we not only understand what’s happening behind the scenes, but we also offer practical solutions that keep your office workflows running smoothly.
In this article, you’ll learn why scan-to-email is breaking across devices like Ricoh, Canon, Brother, HP, and even older Xerox models, and how Xerox’s updated apps are ready to fix the issue for good.
Here is some context on the issue.
When businesses start looking into new printers, one of the first questions that comes up is: what’s the difference between an office printer and a production printer? The terms can be confusing, especially since office printers are sometimes labeled as multifunction printers (MFPs) while production printers are often described as commercial or digital presses.
As a certified print vendor and Xerox partner, we’ve worked with organizations of all sizes, including small offices and print shops, and we’ve seen how important it is to choose the right category. Picking the wrong type of printer can lead to overspending on unnecessary features or, worse, dealing with a machine that can’t handle your workload or deliver adequate quality.
When most people think about cybersecurity, they picture firewalls, antivirus software, or maybe suspicious-looking emails. What usually doesn’t come to mind? The office printer. Yes, that inoffensive device in the corner of your office is actually a computer in disguise, and like any computer, it can be hacked.
That’s a real problem. In fact, a 2024 Quocirca study found that 67% of organizations experienced data loss due to print security failures in just the past year. Many of these stem from common printer security mistakes. That means if your business hasn’t thought about printer security, you’re already at risk.
Working from home has become a regular part of many people's lives, and having the right tools can make or break your productivity. One of the most important pieces of equipment in any home office is a reliable printer. After all, nothing can derail your workday faster than a printer that has decided it won’t print—especially when you need it the most!
Whether you’re printing documents for work, scanning important paperwork, or even just making copies, you need a printer that can handle all your needs without taking up too much space, breaking the bank, or breaking down at the most inconvenient moment. But with so many options out there, how do you pick the right one?
Have you ever watched your office’s color laser printer in action, curious about how it transforms a digital file from your laptop into a vibrant, complete page in just moments? Many people use these machines daily, yet few truly understand the complex process happening inside.
As print vendors who work with everything from small desktop units to high-volume production printers, we live and breathe this stuff. We’ve set up, maintained, and troubleshooted enough color laser printers to know them inside and out, literally.
In this guide, we’ll walk you through the step-by-step process of how a color laser printer works, explain the key components, clear up some common myths, and show you why these machines are so valuable for offices and schools. By the end, you’ll have a clear picture (pun intended) of what’s going on behind that sleek exterior. Plus, you might even be ready to choose the right one for your workspace.
If you work in marketing, you know how challenging it is to capture anyone’s attention. Emails are ignored, ads are skipped, and social feeds move too fast to make a lasting impression. Many organizations share the same struggle: breaking through a world already drowning in digital distractions.
Yet digital printing offers a fresh approach. Instead of being relegated to “old school” status, today’s digital presses have transformed into advanced tools that deliver vibrant, personalized, high-quality materials. These assets not only enhance campaigns but also make it easier to connect with customers in ways that linger in their memory.
Remember when you first bought your office printer? It probably felt like the easiest, most cost-effective choice. Buy it once, set it up, and get to work. But as your business has grown, you might have noticed that same machine causing more headaches than it solves. Whether it’s running out of toner at the worst time, breaking down when you need it most, or simply struggling to keep up with demand.
As a print vendor, we work with businesses and organizations every day who hit this exact crossroads. Many started out with a retail-bought printer from a place like Staples or Amazon, but soon realized their needs had outpaced their machine. We’ve helped hundreds of businesses make the switch to leasing, giving them access to better equipment, ongoing support, and predictable costs.
Skip to main content