What Is Document Management Software?

Have you ever received a bill at the end of a nice dinner just to realize the appetizers, drinks, and sides that you ordered added up faster than you expected?

This can also happen with your copier and printer fleet. Departments could print more than anticipated, or emails could be printing in color. These charges can add up fast, resulting in you scratching your head when you receive your invoice.

Without document management software, like Y Soft's SafeQ, you can't identify who or what is being overprinted, leaving you with no idea how to control your high printing bill. 

Take control of your printing costs with Y Soft's SafeQ Enterprise Suite

Research tells us printing expenses can make up as much as 3% of your annual revenue. This being said, your company needs a way to track and analyze your machine’s usage, so you don’t end up overpaying for your printing consumption.  

The best way to track and analyze your usage will be to invest in print management software like Y Soft’s Enterprise Suite. Y Soft is a software company that has been increasing office productivity with innovative software and solutions like SafeQ Enterprise Suite for 20 years.  

SafeQ Enterprise Suite is a software solution that allows companies to:

  • Track, analyze, and take action to control costs
  • Increase productivity by streamlining repetitive processes 
  • Reports that allow you to quantify how much you're spending per month 

 SafeQ offers a wide range of tools and features, that we will go over in this blog, that are sure to increase your office workflow and productivity.  

Free Y Soft Infographic

Another problem your company could run into is the growing need to digitize everything.

In recent years, established businesses have faced the challenge of keeping up with the advanced technology that continues to grow in this digital world. Businesses that have been around longer often have traditional paper processes and are struggling to transition to a digital operation. 

Streamline digital operations with DocuShare 

DocuShare may be the answer to streamlining processes to allow your business to be more agile. This highly ranked management system allows companies to:

  • Centrally manage information 
  • Engage in team collaboration, even from mobile devices
  • Automate your workflows.

For more information on DocuShare, or other document management products, contact us here.