Inflation affects everything, from groceries to gas to office technology. If you're a business, school, hospital, or any organization trying to upgrade or replace your printers, you already know this. Prices are higher. Delivery timelines are longer. And budgets are tighter than ever.

But inflation doesn't mean you're stuck overpaying or settling for a less-than-ideal machine. As print vendors who help organizations like yours find the right printers every day, we know how to help you navigate rising prices while still getting what you need.

Below are three proven tips to help you make a smart printer investment (even during inflation) and position your print environment for long-term savings.

Want to take advantage of year-end tax savings? Download our free 2025 Section 179 Printer Tax Savings Guide to learn how a new printer could qualify for a major deduction.

Printing is one of those things that quietly eats into your budget. You often don’t realize it until toner bills rise, supply closets overflow, and your IT team is repeatedly fixing jammed printers. For schools, hospitals, law firms, and busy offices, printing costs can take up 1-3% of yearly revenue. That’s thousands or even hundreds of thousands of dollars that could be better used elsewhere.

Many print vendors (like us) often see this issue. Businesses and organizations struggle to track their printing expenses accurately and identify areas where costs are being wasted.

If you’re managing dozens of printers and struggling to get a clear picture of who’s printing what, print management software might be the missing piece you’ve been looking for. It can help you not only print less, but also print smarter.

If your organization has more than one printer, you know things can get complicated pretty quickly. It can start with small things like one team printing differently than another, scanned documents being saved in different folders, and workflows relying on memory instead of process. And before you know it, you’ve lost track of time and your budget.

The challenge isn’t only about printing; it’s also about what happens to documents once they've been printed or scanned.

As a print vendor serving organizations across Texas and Southern Oklahoma, we’ve seen these patterns play out in offices, schools, healthcare networks, manufacturing facilities, and local government environments. The needs vary, but the root issue is often the same: the print environment isn’t functioning as a system. And when print and digital workflows don’t align, people work harder than they need to.

Are you a teaching professional struggling to find time between preparing course material, grading tests, and proofreading hundreds of papers? 

Or have you ever faced a language barrier with students or parents that made sharing important information challenging? 

If you’re using Xerox equipment, the Xerox App Gallery offers a multitude of apps that you can download onto your copier/printer. These apps can save you time, increase productivity, and even assist with language barriers. This allows you to focus on other matters that need your attention most, like your students. 

Below are the five best Xerox MFP apps for saving time and increasing productivity within the education environment.  

Have you opened your latest copier bill, expecting it to look the same as always, and noticed that your total went up?

Before you panic or start imagining hidden fees, take a deep breath; you’re not the only one wondering why.

At Strategic Technology Partners of Texas (STPT), we help businesses across Texas manage their printer fleets, and one of the most common questions we hear is:

“Why did my copier bill increase when nothing changed on my end?”

The truth is, there are a few very normal (and preventable) reasons why this can happen. Some are tied to your contract, while others have to do with how your team prints. Understanding them can save your business a lot of money and stress down the road.

In this article, we’ll walk you through the three most common reasons your copier or printer bill may have gone up, what they mean for your organization, and how to get back on track.

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