Office Equipment

Did you know that some printers/copiers can range from $1,000-$100,000? 

That makes it all the more significant that you get the right office machine in place for your company the first time around. Because wasting money on an insufficient machine can be significantly costly and frustrating.  

The number one thing you can do to make sure you get the right printer in place for your company is to educate yourself on all you need to consider before purchasing a new machine. 

We’ve accumulated a vast amount of knowledge during our almost 40 years in the printer/copier industry, and thus, have become intimately familiar with all that goes into finding the perfect printer. 

If you’ve purchased, or plan to purchase, a Xerox machine and want to include managed print services, then you will need to become familiar with the Xerox Device Agent (XDA). 

The XDA is essential to understand if you want to enable services like automatic shipments of supplies, such as toner or ink cartridges, and receive detailed reports on usage levels. 

But what exactly is the XDA? And how do you install it on your network and add your devices to it?  

Owning a printer or copier can be more expensive than you might think. For example, the cost of leasing a printer typically starts at about $115 per month per machine, not including toner or ink. 

The truth is that the true cost of owning or leasing a printer can involve more than just the initial price or the supplies it takes to run it efficiently.

Buried beneath the surface are obscure, seemingly minuscule, costs that may catch you off guard if you’re not aware of them. 

If you’ve decided to lease a printer from a vendor and are formulating your contract, you will likely hear some iteration of this question at some point: “Would you like to have impressions included, and if so, how many?”  

It’s probable, if you’re like most customers, that you are unfamiliar with what impressions included mean in a contract or lease agreement and how important they are.    

This is precisely the reason we want to use our experience as a long-time local print vendor to help you understand what impressions included mean and why it’s critical to include the right amount in your contract.    

The hard part is over. You’ve found the right machine, have your order agreement and are ready to sign the Consulting Services and Verification form (CSV). 

What is the CSV form and why is it necessary?   

Below is a description of what the CSV form is, and a breakdown of each of the six sections included in the document.