Special Pricing: What Does it Entail, and How Do I Qualify?

Submitted by Mary Shamburger on Mon, 07/12/2021 - 09:00
special pricing what does it entail and how do i qualify

 Special pricing is a great benefit that many organizations qualify for, and sometimes don’t even know it. While the phrase itself can mean different things, and special pricing is negotiated on a business-to-business basis, there are several things to know that can help you determine if your organization qualifies for special pricing.  

What does “Special Pricing” Entail?

Special pricing can mean a couple of different things. For some businesses, it can be a significant discount on the equipment itself. For others, it’s included monthly impressions at a discounted rate. There are even times where pre-negotiated contracts can have clauses built into the terms and conditions that include things such as fixed pricing for the lease term, or other special terms and conditions.  

Fixed pricing means that for the duration of the lease, cost per print rates won’t increase. Prints can cost anywhere from $0.01 to $0.10 and usually rise by a low percentage each year to account for additional service and parts needed as the machine ages. 

Pre-Negotiated Contracts or Going Out for a Bid?

Going out for a bid is something that certain organizations like school districts and governments do, where they allow several different vendors to propose equipment and contract options. They then choose which of the vendors provides the best solution and continue forward with them. Going out for a bid can help companies find the best available pricing and explore all the vendor options available to them. However, sometimes, this can be a tedious process that takes a lot of time and resources you might not have available. A great alternative is to use a pre-negotiated contract. 

Pre-negotiated contracts are exactly what they sound like- when a larger organization negotiates with a manufacturer (i.e., Xerox, Canon, Ricoh) on pricing and allows all members of that organization to utilize this special pricing. In doing this, members of larger organizations can take advantage of greater pricing power without the hassle of going out for a bid.  

What Are the Different Markets that Qualify?

The different vertical markets that could qualify for special pricing are: 

  • State and Local Governments 
  • School Districts 
  • Religious Organizations 
  • Non-Profit Organizations 
  • Specialized associations such as the American Bar Association 
  • And many, many more 

How Do I Find Out If I Qualify?

If you don’t belong to one of the above-listed groups but are still interested in seeing if you could qualify for special pricing, reach out to us and one of our business consultants will determine if your business or organization qualifies for any form of special pricing.  

Now that you’re well-versed in special pricing, you can enter negotiations with a vendor with an advantage, and extra knowledge to make sure you’re getting the best price your business or organization can get. If you’d like to learn more about pricing, some articles that may interest you are 9 Hidden Costs of Owning/Operating a Copier/Printer, and 3 Reasons You May Be Overpaying for Printing.  

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