Printer Fleet Management

Running a school means managing a thousand things at once. This includes printers. However, keeping them up and running often ends up near the bottom of that list. Whether you're printing lesson plans, testing materials, or administrative paperwork, printing is a major part of school operations. And it can quietly drain your budget and staff time.

At STPT, we've spent over 35 years helping schools regain control over their print environments. Excessive printing costs can add thousands of dollars to a school's monthly expenses, creating chaos with overflowing toner closets, malfunctioning devices, and mounting invoices. That's where Managed Print Services (MPS) comes in as a reliable solution to streamline print management and reduce costs.

This blog explores whether MPS is the right fit for your school. We’ll break down what MPS is, its biggest benefits, its potential drawbacks, and how to decide if it makes sense for your school.

You’re constantly reordering toner, dealing with jammed printers, or trying to make sense of confusing supply invoices. Meanwhile, your IT team is drowning in support tickets that all read: “The printer isn’t working. Again.”

One way to reduce your business’s expenses is by using Managed Print Services (MPS) for your fleet of printers.

We’ve helped hundreds of businesses and organizations streamline their print environments. And in this blog, we’re breaking down the pros and cons of MPS to help you figure out if it’s the right fit for you.

What Are Managed Print Services?

Managed Print Services (MPS) means outsourcing the management of your printers, copiers, and related supplies to a trusted vendor. It’s kind of like IT for your printers.

At STPT, we call our MPS offering eValet. It includes:

If your business is like most, printing is a behind-the-scenes cost that quietly eats into your budget, time, and IT resources. Maybe you’ve got printers in every corner of the office, toner piling up in supply closets, or service calls that take days to resolve. You know there has to be a better way. And there is!

The solution? Managed Print Services. But before diving in, you'll want a comprehensive Managed Print Services (MPS) study to identify the best strategies for your business.

As experienced print vendors and providers of STPT’s eValet MPS program, we’ve conducted studies for organizations across various industries, including schools, hospitals, and local government. An MPS study is the first step toward uncovering hidden costs, identifying inefficiencies, and building a smarter, more secure print strategy.

Print management software is quickly becoming a staple in organizations looking to streamline operations, reduce costs, and better secure their print environments. Two major players in the space are Y Soft SAFEQand PaperCut, each offering robust features and flexible deployment models. But how do they really compare?

At Strategic Technology Partners of Texas (STPT), we've worked with both platforms extensively. With nearly 40 years in the print industry, we help businesses of all sizes find print management solutions that truly fit their workflows, IT environments, and budget.

In this blog, we’ll break down the core similarities and differences between Y Soft SAFEQ and PaperCut, with a spotlight on their cloud capabilities. If you’re weighing your options, this comparison is designed to help you make a confident, informed decision.

When it comes to IT staff, there’s no doubt that they’re the unsung heroes of the workplace. Who else can you call when your emails not working, or when your network goes down? And who else do you turn to when it’s time to configure new settings or update important software?  

The thing is, IT personnel are usually juggling a lot. If they’re not fixing one thing, they’re working on something else or safeguarding your systems from cybercrime. That’s why it’s worth making their jobs easier, especially when it comes to everyday printing tasks.

As a copier and printer vendor, STPT works alongside service technicians every day. We’ve put together 6 helpful tips that’ll keep your IT staff out of the trenches and your team printing smoothly.