Printer Fleet Management

Finding the right copier/printer vendor is much like choosing a long-term business partner. You want someone who understands your goals, communicates clearly, and supports you long after the paperwork is signed. A copier contract isn’t something you enter lightly. Depending on your print setup, you may be working with that vendor for years. So, it makes sense to step back and ask a simple but important question:

“Are we actually the right fit for each other?”

If you’re using a retail printer for your business that you bought from places like Amazon, Walmart, or an office supply store, you may be starting to see the cracks showing. Maybe it’s slowing down, eating toner faster than ever, or costing more in repairs than it did to buy in the first place. Or maybe your business has grown, and your device just can’t keep up anymore.

At some point, many business owners and office managers begin to wonder whether it’s time to switch from a retail copier to a commercial copier and whether they’re ready for that move.

This blog is designed to help you answer that in the most honest and helpful way possible. While STPT is a print vendor, not every customer will be the right fit for a commercial copier. Our goal is to help you make the right long-term decision for your business, whether that means staying with your current setup for now or exploring something more advanced.

Table of Contents

You’ve probably seen a used office printer listed online and thought, “That’s a steal.” And, in fairness, it might be. After all, why spend $30,000 on a new printer when you can get one that looks and functions just as well for half the price?

The truth, though, is that buying a used printer isn’t always as simple as getting a great deal. Like buying a used car, there are many factors that determine whether your “bargain” will actually save money in the long run or cost you more down the road.

As a print vendor, we sell both new and used printers. In this blog, we’ll walk you through the real pros and cons of buying a used printer, updated for 2025, so you can make a confident, informed decision for your business.

Table of Contents

Here’s a stat that might surprise you: up to 3% of a company’s annual revenue is spent on printing. For large organizations, that can mean hundreds of thousands of dollars each year tied up in toner, paper, maintenance, and inefficient processes.

Unfortunately, most businesses don’t even know where that money is going. Some invest in Managed Print Services (MPS) while others choose print management software like Y Soft SAFEQ or PaperCut. While these might sound similar, they’re actually not. Knowing the difference between each solution can help you avoid wasted time, money, and frustration.

When most people think about cybersecurity, they picture firewalls, antivirus software, or maybe suspicious-looking emails. What usually doesn’t come to mind? The office printer. Yes, that inoffensive device in the corner of your office is actually a computer in disguise, and like any computer, it can be hacked.

That’s a real problem. In fact, a 2024 Quocirca study found that 67% of organizations experienced data loss due to print security failures in just the past year. Many of these stem from common printer security mistakes. That means if your business hasn’t thought about printer security, you’re already at risk.