​Xerox vs. Kyocera: Which Printer Brand Is Best for Me? 

Submitted by Karla Metzler on Fri, 08/26/2022 - 09:00
Xerox vs. Kyocera

When looking through the major printer brands, what should you look for? 

It’s not as simple as just looking at a brand’s printer and comparing it to an equivalent printer from another brand. Beyond the look and feel of the machine, there are key differences that must be considered before deciding who to go with. 

While most major printer brands can satisfy basic office printing needs, choosing the one that will net you the greatest return on investment is paramount to achieving your office equipment goals. 

Over our almost 40 years in the industry, we’ve amassed a wealth of knowledge of all the major printer brands on the market. Xerox, whose products we sell, and Kyocera are two of the prominent printer/copier manufacturers in the world. 

Which one would be right for you? That’s the question we will answer in this blog by providing an overview of each company, their similarities and differences, their product’s cost and a printer model comparison to give you the basis to make an informed decision on who to go with. 

Now, you probably caught that we sell Xerox products, and because of that, might be prone to favoritism that could damage this article’s integrity.  

That’s certainly an understandable sentiment, but we answer any question of bias with our company policy, which is to always provide the reader with honest and accurate information, even if it goes against our products. 

We believe in a fully transparent approach to content-making and it’s up to you to decide which brand will be the right one for you. We just want to use our industry expertise to give you the information to confidently make that decision. 

With that being said, let’s get into the comparison, starting with a brief overview of each company.  

Overview of Xerox     

Xerox was founded in 1906 in Rochester, New York, and is credited with being the first printing company to manufacture and sell xerographic plain-paper copiers.            

Today, Xerox has over 13,000 active patents for innovation, and its products, which include print solutions for several workplaces, have reached 160 countries worldwide.       

Headquartered in Norwalk, Connecticut, Xerox concentrates on selling office equipment such as single-function (print only), multifunction (print, copy, scan and fax) and production printers for a wide array of workgroups.      

Overview of Kyocera  

Kyocera was founded in Kyoto, Japan, in 1959 by Kazuo Inamori and has morphed into a brand that sells office equipment, smartphones and industrial ceramics, among other products.  

They established their North American roots in 1969 in Silicon Valley and have since expanded to over 4,000 employees in North America while maintaining a presence worldwide. 

According to Statista, Kyocera had the fifth-most share of global printer shipments in the world in 2021.  

2 Similarities Between Xerox and Kyocera     

Let’s first go over two similarities between Xerox and Kyocera:   

  1. Range of Office Printing Solutions      

Xerox and Kyocera share a common trait in that both brands offer multiple single-function (print-only) and multifunction devices (print, copy, scan and fax) for different types of workgroups.  

The printer options for small workgroups include machines that are best suited for workgroups of up to 10 daily users with a capacity to print up to 800-12,000 pages per month.   

Examples of multifunction devices from both brands for small workgroups include the Xerox VersaLink C405 and Kyocera ECOSYS M6635cidn printers, which print at speeds around 37 pages per minute (ppm).    

Medium workgroup options include printers that can meet the needs of workgroups with up to 20 daily users that print at a volume somewhere in the 1,500-15,000 pages per month range.     

Examples in this category include the Xerox VersaLink C7030 and Kyocera TASKalfa 2553ci, both of which are black-and-white printers that print between 25-30 ppm.         

Both brands also have options for large workgroups, which can be defined as workgroups with more than 20 daily users and a print volume of over 10,000-75,000 pages per month.       

Examples in the large workgroup category include the Xerox AltaLink C8130 and the Kyocera TASKalfa 2554ci, which are color multifunction printers that print at speeds around 30 ppm.     

While both Xerox and Kyocera offer options for multiple workgroups, Xerox has a more extensive catalog to choose from and also sells production printing units and Kyocera does not. 

Xerox has 13 single-function printers and 31 multifunction printers compared to Kyocera, which has four single-function printers and 10 multifunction printers listed on their website.  

Check out Kyocera’s printers page and read the Xerox review blogs below to learn more about each brand’s office printer options:   

  1. Commitment to Printer Security       

Xerox and Kyocera also overlap when it comes to their commitment to printer security. 

Xerox contains a four-point approach to security that’ll help prevent, detect and protect against cyberattacks at all points of vulnerability.             

According to Xerox’s website, these include:             

  • Network intrusion and data transmission            

  • Protection from unauthorized access          

  • Stringent data encryption and secure overwrite.              

  • Added security to individual documents       

Kyocera’s signature feature, according to their website, is device security, with their K-Level security on their Evolution Series of printers being the most notable. 

Some of the features included with K-Level security include detecting unapproved changes or access to the device and an end-of-life sanitization feature that removes data when you choose to. 

Due to the increasingly remote nature of the workplace, security has become a chief concern for businesses, and printers can serve as the entry point for a network intrusion into your workplace.   

Read the blogs below to learn more about printer security and why it has become a concern for some businesses:  

See the chart below for Quocirca’s 2022 Print Security Vendor Landscape for a look at the leaders in printer security. 


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2 Differences Between Xerox and Kyocera  

Now that we’ve gone through the main similarities between Xerox and Kyocera, let’s go through a couple of key differences between the two brands:    

  1. Printer’s User Interface  

One of the major differences you’ll notice between Xerox and Kyocera’s machines is in their printers’ user interface. 

The user interface is the main method for completing print, copy, scan and fax jobs and it is fundamentally how you navigate a printer in today’s world. 

Both Xerox and Kyocera have modernized touchscreen interfaces on most of their office machines, but they each have a distinct look to them. 

You can think of Xerox machines resembling more of an iPhone feel with its user interface, while Kyocera aligns more with an Android in its user experience. One is not necessarily better than the other; it just really depends on the design you prefer. 

If you like the look of an Android, you would likely be better off with a Kyocera printer. If you prefer a touchscreen that looks similar to an iPhone, then a Xerox machine would probably be a better fit for you.  

For examples of the different user interfaces, see the images below:      

Xerox User Interface 


Kyocera User Interface​  

  1. Printer Apps 

Another difference between Xerox and Kyocera lies in its printer apps, which have become more popular as the workplace has shifted to automating basic office tasks.  

The main difference between the brands is Xerox has a customer-facing App Gallery, and Kyocera does not.  

Xerox and Kyocera each contain apps that allow you to complete tasks like printing from your phone, but with Kyocera, you must go through a print service provider to get other productivity applications for your printer, such as an educational app like the Kyocera Teaching Assistant app or a healthcare app like AccuSender. 

Xerox allows you to download apps as you would on your smartphone, making it a bit more accessible than it would be on a Kyocera machine. 

Printer apps won’t be for everybody, and a lot of them do cost money. But if you are a workplace that is interested in task automation, it could be a fit for you.  

Read our blog on the pros and cons of printer apps to learn more.  

Which Printer Brand Has the Best Prices?     

Another prominent difference between the two brands is in pricing, but because printer pricing is an elaborate topic, it deserves its own section. 

So, who has the cheaper prices, Xerox or Kyocera? 

Generally speaking, Kyocera tends to have cheaper prices when comparing two similar printers from each brand’s respective catalogs.   

Why does Kyocera tend to have cheaper products than Xerox? When you look into both companies’ machines, you can start to see why there’s a pricing difference between the brands.  

To fully demonstrate this point, let’s look at a printer model comparison between two large color multifunction printers, the Xerox AltaLink C8130 and the Kyocera TASKalfa 2554ci:    

A Printer Model Comparison    

The current street price for the Xerox AltaLink C8130, released in July 2020, is $15,500 while the Kyocera TASKalfa 2554ci, released in February 2021, is $10,829, according to bliQ.  

The Xerox machine in this comparison is about $5,000 more than the Kyocera machine. Why is that? Let’s look at a couple of the reasons in a little more detail: 

AltaLink C8130 

Xerox® AltaLink® C8130 - Cortron Systems

Kyocera TASKalfa 2554ci (via Global Document Solutions) 

Kyocera TASKalfa 2554ci - Global Document Solutions

Difference #1: Print Efficiency  

​The major difference between the Xerox AltaLink C8130 and Kyocera TASKalfa 2554ci is in print speeds, or how efficiently the printer can print and copy documents. 

The Xerox machine prints at a speed of 30 pages per minute (ppm), while the Kyocera machine prints at 25 ppm.  

The Xerox printer also has a first-copy-out-time of 6.1 seconds for color and 4.5 seconds for black-and-white, which is faster than Kyocera’s first-copy-out-time (8.5 seconds for color and 6.4 seconds for black-and-white). 

Difference #2: Printer Size 

You’ll also notice a major size difference between the two machines in terms of height and weight.  

The Xerox AltaLink C8130 base model dimensions are 44.5” x 24.4” x 28.5” while the Kyocera TASKalfa 2554ci has dimensions of 31.1” x 23.7” x 26.1.” 

The Xerox machine also weighs significantly more than the Kyocera printer (316 pounds to 198 pounds).  

Difference #3: Security and Productivity Features  

The last difference of note is in their security and productivity features, which we’ve touched on previously. 

Xerox’s ConnetKey technology is the company’s primary feature, and with it, comes features like the Xerox App Gallery discussed earlier and additional security features, like McAfee’s Whitelisting technology.  

Kyocera’s machine doesn’t contain the same type of extensive productivity and security features. See the image below for the security features of the Xerox AltaLink C8130 and Kyocera TASKalfa 2554ci: 

Which Printer Model Is Better?  

Both the Xerox AltaLink C8130 and Kyocera TASKalfa 2554ci are quality machines, and they share some commonalties worth noting, including: 

  • Maximum monthly duty cycles (the max amount a machine can print in a month) of around 100,000 pages. 

  • Configuration options and document finishers, including advanced stapling and hole-punch. 

  • The size of the prints they can make, which are up to 11” x 17”, or tabloid-sized paper.  

So, with the differences and similarities taken into account, which printer should you go with in this situation? 

Well, if you just need the basic features of a color multifunction printer, you should go with the Kyocera TASKalfa 2554ci since it’s a cheaper and smaller model than the Xerox one.   

But if you need a more robust color multifunction printer with faster speeds and more security and productivity features, then the Xerox AltaLink C8130 would be the better fit in this scenario. 

Buying a printer in the $10,000 range takes a lot of research, and there are a lot of things you need to consider, including where you want to purchase it from

But when you’re looking to spend significant money on an office machine, it’s crucial to conduct a thorough research process to make sure you get the right one. If not, you could end up spending thousands of dollars on a machine that is inadequate for your situation.   

For more information on how to choose the right printer for your situation, read these blogs:     

Which Printer Brand Is Right for Me?     

Xerox and Kyocera are commercial printer brands for a reason, and they each sell an assortment of solid machines that can fit the needs of multiple industries, from large hospitals and schools to small businesses and home offices.  

Xerox has a broader catalog than Kyocera, especially when it comes to advanced multifunction and entry-level production printers. But Kyocera machines will typically be cheaper and can suit small-to-medium-sized businesses optimally. 

So, which one is right for you? That will depend on multiple factors, including your budget, workgroup size and desired features. 

We know from our experience in the printer/copier industry that it takes more than one piece of content to make you 100% sure you have found the right office machine for you. 

Just like you would do if you were buying a new car, you should vet out all your options. Xerox and Kyocera are just two of many brands that formulate the industry, and there’s a chance that neither of them will work for you. 

Read our blog comparing Xerox to another one of its competitors, Canon, to see another comparison between two major printer brands as you search for your next office machine.