Pricing & Leasing

You’ve just signed a contract to lease a new printer at your office. Everything seems straightforward until you notice a clause about "escalations." What are escalations in printer contracts, and how do they affect you? If you’re scratching your head over this, you're not alone. Many business owners and office managers find this aspect of their contracts confusing.

At Strategic Technology Partners of Texas (STPT), we know that the world of printer contracts can get complex. With over 35 years of experience assisting businesses with their printing needs, we've seen it all. We understand the nuances of printer contracts and the importance of clear, transparent agreements. That’s why we want to provide information that educates consumers and empowers them.  

In this article, we’ll explain escalations in printer contracts, how they work, their benefits, and what happens if you prefer not to have them in your contract.

Are you on the hunt for a printer but can't get the thought of "How much will it cost?" out of your head? Don't worry, we get it! As a long-time print vendor, we know how important it is to address pricing upfront and transparently.

However, it's more complex than providing a straightforward number, as a printer's price can vary significantly based on your needs. From how much you print per month to how many people use the printer and whether you plan to lease or buy and pay for additional maintenance costs. It can be overwhelming, but fret not! We've got you covered.

The Covid-19 pandemic significantly impacted lead times around the world, and according to a recent survey, 57% of companies reported that the pandemic caused serious disruptions to their supply chains. 

As the pandemic ends and life returns to normal, global supply chains continue to reflect many of the shipping and stock issues that began at the height of the pandemic in 2020. 

Although supply chains continue to show improvement, deliveries still may be slow to arrive post pandemic. This can be a major issue for companies and small businesses that need to keep print production fast paced to turn a profit.

We want to make sure you have all the information you need to understand supply chain management and lead time so that you can take the right steps to receive important orders at the right time.

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Printer pooling is when multiple printers are linked to share the number of print impressions included in your service contract.

Pooling printers can be beneficial if your company uses many printers because it allows you to consolidate the number of prints included for a billing period into one amount. 

If you own a Xerox printer, then pooling is a valuable option offered that can help prevent overage charges. As a Xerox Platinum Solutions Partner, our goal at STPT is to help you take advantage of billing options like pooling. 

Pooling makes printing easier so that users don’t have to worry about where they can print important documents, and it can significantly decrease the amount of billing paperwork for your company.  

What is the most important thing to consider when buying a new printer/copier? 

It actually has nothing to do with the look of the machine, the feel of it or how fast it prints. The answer lies in how much it can safely print per month, or its recommended monthly print volume.  

The recommended monthly print volume of a machine is the essential indicator you need to pay close attention to before buying a new office machine. 

But the question becomes: How do you figure out your current, or estimated, monthly print volume so that you can buy a machine that can rightly accommodate it?