Office Process Automation

It’s a sad fact that most school budgets are tight. This makes it crucial that schools are careful about their spending. And, when it comes to school spending, printing-related costs can be some of the most draining. Every dollar spent on paper waste or untracked printing could be dollars better spent on classroom resources, technology upgrades, or student programs. In fact, studies show schools can spend as much as 1–3% of their annual budget on printing alone.

Given these costs, it’s understandable that school administrators and IT directors struggle to manage printing resources efficiently. Issues like toner closets filled with the wrong cartridges, staff printing unnecessary color copies, and printers frequently breaking down when teachers need them most can turn print management into a full-time job.

Here’s a stat that might surprise you: up to 3% of a company’s annual revenue is spent on printing. For large organizations, that can mean hundreds of thousands of dollars each year tied up in toner, paper, maintenance, and inefficient processes.

Unfortunately, most businesses don’t even know where that money is going. Some invest in Managed Print Services (MPS) while others choose print management software like Y Soft SAFEQ or PaperCut. While these might sound similar, they’re actually not. Knowing the difference between each solution can help you avoid wasted time, money, and frustration.

Have you ever found yourself thinking, "There has to be a smarter way," while handling repetitive tasks such as entering invoices, onboarding new hires, or managing customer service emails? These routine activities drain valuable time and energy that could be better spent on work that truly advances your business.

This is precisely where Robotic Process Automation (RPA) can make a difference. As part of Xerox Capture and Content Services, RPA helps streamline your business by handling the boring stuff so your team can focus on higher-impact work like strategy, innovation, and growth.

As longtime Xerox solutions partners, we’ve worked with countless organizations who are ready to automate the busywork but aren’t sure where to start. In this blog, we’ll break down what Xerox RPA is, how it fits into Xerox’s broader digital ecosystem, and whether it might make sense for your team.

Tired of chasing down documents across shared drives, email chains, and desktop folders? You’re not alone. Most businesses today are juggling hybrid teams, compliance rules, and mountains of paperwork. All of this can add up to wasted time and growing risk. If your organization is starting to feel the strain, you might be asking: is there a smarter way to manage it all?

We’re Strategic Technology Partners of Texas, and we’ve been in the print and document game for almost 40 years. As longtime Xerox partners, we know their solutions inside and out, including the content management platform we’re talking about today: Xerox DocuShare.

Now, full disclosure: yes, we offer DocuShare. But no, we’re not here to push it on you. Our goal is to give you an honest, easy-to-understand look at what it is, what it isn’t, and whether it might make sense for your business.

If you’re reading this, there’s a good chance your business is dealing with too many scattered files, a maze of shared folders, or the constant pain of “Who has the latest version of that document?” You know your team needs a smarter way to manage documents. You need something that keeps everything organized, searchable, secure, and shareable.

If you’re weighing your options between the content management systems like DocuShare and Microsoft SharePoint, then this blog is for you.

At Strategic Technology Partners of Texas (STPT), we’ve spent nearly 40 years helping organizations not just print smarter, but also manage the documents that follow. While we are proud partners with Xerox and experts in DocuShare, our primary focus is on educating our clients. We aim to guide you to the right tool for your needs, even if it’s not one we sell.