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Let’s be real: managing a large print environment isn’t just about choosing a few good printers and hoping for the best. Whether you're part of an IT team, office management, or school admin staff, you’ve probably asked yourself questions like:
- How can we track all this printing?
- Why are we still manually dealing with drivers?
- Are we spending more than we should?
Sound familiar?
At Strategic Technology Partners of Texas (STPT), we’ve spent nearly 40 years helping businesses, schools, and public organizations optimize their printing environments. And along the way, we’ve learned that print management software can make or break your budget, security, and workflows.
In this article, we’ll walk you through the Y Soft SAFEQ platform, an enterprise-ready print management solution that comes in three flexible formats: cloud, on-premise, and fully managed.
Whether you’re just starting your research or looking to simplify a complex print setup, this guide will help you figure out if SAFEQ might be the right fit.
What Is Y Soft SAFEQ?
At its core, Y Soft SAFEQ is a print management platform built to help organizations:
- Control printing costs
- Secure print workflows
- Streamline scan and document processes
- Track and manage usage across devices and users
But unlike many print software platforms, SAFEQ doesn’t force you into one rigid solution. It comes in three deployment types, all under one unified ecosystem, so you can pick what works best for your environment now and scale as you grow.
SAFEQ 6: On-Premise Print Management
Y Soft SAFEQ 6 is the classic on-premise version of the platform. If your organization needs full control over its infrastructure, or operates in an environment where cloud usage is limited, this might be your best bet.
Versions Within SAFEQ 6:
- Print Management Suite – Core features like print tracking, rules-based printing, and authentication
- Enterprise Suite – Adds advanced scanning, workflow automation, reporting, and extra security features
Dive deeper:
SAFEQ Cloud: Cloud-Based Print Management
For organizations looking to move away from managing servers and print infrastructure, Y Soft SAFEQ Cloud offers a flexible, scalable solution delivered entirely from the cloud.
You don’t need on-site servers, local driver management, or complex deployments. Everything runs securely through the cloud. It’s ideal for hybrid teams, distributed campuses, and growing businesses.
Features include:
- Full-featured universal print driver (great for mixed printer brands)
- Print roaming across locations
- Secure print release and authentication
- Easy integration with Microsoft 365
Learn more:
SAFEQ Managed: Fully Managed Print-as-a-Service
Not every organization wants to manage its print infrastructure, and with SAFEQ Managed, you don’t have to. This version of the platform delivers everything you get in SAFEQ Cloud, but with Y Soft managing the entire environment for you as a service.
You get:
- Secure printing, scanning, and faxing
- Centralized print control across sites
- IT resource savings
- A reserved cloud infrastructure and full support
SAFEQ Managed is especially great for IT-constrained organizations or those looking to reduce infrastructure costs without sacrificing control or visibility.
Shared Benefits Across All SAFEQ Options
Regardless of the deployment type, the core SAFEQ experience is consistent and loaded with helpful features:
- Secure Printing – Authentication via badge, mobile, PIN, or username
- Rules-Based Printing – Reduce waste and costs with enforceable print policies
- Advanced Scanning – Automate workflows to cloud storage or email
- Mobile Support – Print from anywhere, anytime
- Detailed Reporting – Know exactly who’s printing, when, and how much
- Device Compatibility – Supports all major printer brands for consistent performance
When Is SAFEQ Right for You?
Y Soft SAFEQ is best suited for:
- Organizations with high print volumes
- Schools, universities, or government agencies
- Companies with mixed printer brands needing a universal solution
- Teams looking to digitize document workflows and reduce paper
- Businesses with remote or hybrid teams seeking cloud-first tools
- IT teams trying to cut infrastructure costs or workload
When Might It Not Be a Fit?
SAFEQ may not be ideal for:
- Very small businesses with few printers and low-volume printing needs
- Organizations that prefer overly simplified tools with limited features
- Environments that don’t have secure print or scan needs
Curious About Cost?
SAFEQ pricing varies depending on:
- Number of printers
- Deployment type (cloud, on-prem, managed)
- Feature sets and add-ons
For a detailed breakdown on general print management software costs, check out: How Much Does Print Management Software Cost?
Ready to Learn More?
To help you get a clear picture of how SAFEQ can help, we’ve created a free, easy-to-read infographic that summarizes the key benefits and features of the full Y Soft SAFEQ platform, including Cloud, On-Premise, and Managed options.
Want a quick, no-fluff summary of what each version of Y Soft SAFEQ offers?
We’ve put together a free visual guide that compares the Cloud, On-Premise, and Managed options, all in one place.
Final Thoughts & Next Steps
Whether you’re ready to simplify your print setup or just starting to explore print management tools, Y Soft SAFEQ offers flexible, scalable solutions built for the real world.
And if you’re still not sure which version fits your needs – Cloud, On-Premise, or Managed – we’re happy to help.
We’ll listen to your current setup, goals, and challenges, and help you figure out the next best step, without any pressure to buy.