What is Y Soft SAFEQ 6 Print Management Suite?

Managing printers across multiple offices, departments, or even remote teams can be chaotic. You want visibility into who’s printing what, where waste is happening, and how to tighten up costs. But you don’t want to create more work for your IT team.

As long-time print vendors, we recognize the power print management software has, and we’ve seen our customers reap the benefits. A solution like Y Soft SAFEQ 6 Print Management Suite is one we have extensive knowledge on, and we want to share what we know with you.

This suite is designed to simplify print oversight, boost security, support hybrid work, and make printing smarter for both users and administrators. Whether you’re looking to cut costs or reduce paper waste, SAFEQ 6 gives you the control you need.

Understanding the SAFEQ Platform

Y Soft SAFEQ is a print management platform with multiple deployment options. It includes:

• SAFEQ 6 – The on-premise version, offering full infrastructure control.
• SAFEQ Cloud – A serverless, SaaS-based option with no on-site servers required.
• SAFEQ Managed – A fully hosted and managed version of the platform by Y Soft.

This article focuses on the Print Management Suite, one of the core components within SAFEQ 6.

What Is the SAFEQ 6 Print Management Suite?

The Print Management Suite is the foundation of the SAFEQ 6 platform. It gives businesses the tools to securely manage print activity, set print policies, control costs, and support modern print workflows across any organization.

Unlike the Enterprise Suite, which also includes advanced scan workflows and document capture, the Print Management Suite focuses on print behavior, rules, security, and usage insights.

Key Benefits for Businesses and Organizations

1. Cost Optimization & Sustainability

With rules-based printing, quotas, and detailed reporting, you can reduce unnecessary prints and encourage sustainable practices like duplex or black-and-white printing by default.

2. Print Security

Require user authentication before releasing print jobs. Unprinted documents don’t sit exposed on the tray. You can use badges, mobile apps, PINs, or credentials to verify access.

3. Support for Remote & Hybrid Work

SAFEQ’s Print Roaming™ lets users send a job from anywhere and release it from any device osn the network. This is ideal for employees moving between home and office.

4. Scalable for Multi-Location Organizations

Whether you have one site or 100, SAFEQ 6 is built to scale. You can manage print environments across different departments or even continents.

5. Accurate Tracking & Reporting

Track who’s printing, copying, or scanning and when. Generate custom reports or connect the data to Power BI or Tableau for deeper insights.

Core Features at a Glance

• Authentication

  • Verifies user identity at the printer
  • Prevents unauthorized access and waste
  • Supports guest printing and user permissions

• Print Roaming™

  • Print from anywhere, pick up from any device
  • Optional Client Based Print Roaming (CBPR) to reduce server load

• Rules-Based Printing

  • Set printing rules to cut waste (e.g., duplex, grayscale)
  • Assign billing codes or limit usage by department

• Mobile Print

  • Print from iOS, Android, or upload via web/email
  • Optional mobile app for authentication

• Credit & Billing

  • Create pay-to-print models or set user quotas
  • Ideal for schools, universities, or libraries

• Reporting

  • Custom, scheduled, or on-demand reports
  • Templates for sustainability and usage metrics

• Automated Scan Workflows (Basic)

  • Simplify scanning to cloud services or email
  • One-click workflows to reduce repetitive steps

Who Is the Print Management Suite Ideal For?

• Schools, universities, and libraries looking for print quotas and easy tracking
• IT teams needing centralized control and visibility
• Organizations with hybrid teams wanting print-from-anywhere flexibility
• Businesses aiming to cut print waste and improve security

Who Might It Not Be Ideal For?

• Organizations needing advanced scanning/OCR workflows (go with Enterprise Suite)
• Companies seeking a fully cloud-hosted or managed solution (consider SAFEQ Cloud or SAFEQ Managed)

How SAFEQ 6 Makes Life Easier (How it Works)

1. User submits a print job.
2. SAFEQ holds the job until the user authenticates at any authorized device.
3. User releases or deletes the job, or marks it as a favorite.
4. Scan workflows send files to cloud destinations.
5. Reports track it all – who printed what, and when.

The Y Soft Difference

Both Y Soft and PaperCut offer strong print management features, including support for mixed printer fleets and robust rules-based printing. But there are a couple key areas where Y Soft stands out:

When it comes to print management software,

• All-in-One Vendor: Y Soft provides the software, support, and even hardware like card readers and external terminals.
• Global Support Options: Choose between direct support from Y Soft or through a certified reseller.

While PaperCut support is handled entirely through national distribution partners, Y Soft offers a mix of direct support (in some regions) and certified reseller support. If you're in areas like the U.S., Y Soft’s headquarters in Texas can be a helpful proximity advantage.

Thinking About the Cloud?

SAFEQ 6 is powerful on-premise software, but if you're considering moving to the cloud, Y Soft offers a Cloud Transition License Program to help you migrate on your terms.

Learn more about Y Soft SAFEQ Cloud here.

Want Help Choosing the Right Suite?

At STPT, we help businesses figure out which Y Soft SAFEQ solution best fits their needs. Whether you're leaning toward on-premise control, ready for the cloud, or want to offload print management completely, we’re here to help.

Click the banner below to contact us and find out if SAFEQ 6 Print Management Suite or another print management software is right for your environment.