Model Reviews

A small office printer is nice until your print volume grows and it starts to produce slow output or requires constant paper refills. Frequent printing demands more than a basic personal device.

The Xerox C300 fills that middle ground. It’s a single-function A4 color printer for small and midsized teams that need faster output, flexible connectivity, and professional color. It does not copy or scan, which limits who will benefit from it.

As a Xerox partner with more than 40 years of office equipment experience, we know that specifications only matter when they match the workplace. This review covers the C300’s features, drawbacks, cost, and ideal users.

Table of Contents

Choosing an office printer can get frustrating once you start comparing models. One printer may have the speed you need but cost more to operate, while another may be affordable but struggle to keep up with your monthly workload.

If you’re a small or medium-sized office, your printer needs to handle everyday documents reliably without taking up unnecessary space, creating bottlenecks, or costing more than expected in ink, toner, and maintenance.

At Strategic Technology Partners of Texas (STPT), we've spent more than 40 years helping organizations choose printers that match their actual workloads and business needs.

In this guide, we'll compare five of the best printers for small and medium-sized offices in 2026, explain who each model is best for, and cover the features you should consider before making a decision.

What Is the Best Printer for a Small or Medium-Sized Office in 2026?

When an office starts printing more, its printers often can’t keep pace. This is when organizations start looking for something that offers more performance without being a full-blown high-end production device.

The Lexmark CX952se is designed to fill that gap.

Positioned in the middle of Xerox-Lexmark's new 9-Series lineup, the CX952se offers faster print speeds than entry-level A3 models. It also offers simple operation, enterprise security, flexible media handling, and workflow automation. It's built for organizations that want a powerful printer that's still easy to use and maintain.

As a Xerox and now Lexmark partner with nearly 40 years of experience, our goal is to provide an objective review that helps you decide whether this printer is the right fit for your organization.

The production print industry is facing an interesting challenge.

Customers want faster turnaround times, shorter runs, more personalization, and higher-quality output than ever before. At the same time, many print providers are dealing with labor shortages, rising operating costs, and increasing pressure to do more with fewer resources.

That's one reason Xerox launched its new Proficio production press family.

The Xerox Proficio PX500 is designed for production environments that need more speed, more automation, and more monthly volume than entry-level production systems can comfortably handle. It builds on many of the technologies introduced in the Proficio family while targeting organizations that produce a higher volume of work and need maximum efficiency from both their equipment and operators.

Naturally, that leads to an important question:

Is the Xerox Proficio PX500 worth the investment, and who is it really designed for?

For years, the Xerox Versant line has been one of the most recognizable names in light production print. Many print shops, franchises, in-plants, and marketing departments have built their workflows around machines like the Versant 180 and Versant 280 because they offered an appealing mix of quality, versatility, and affordability.

Now Xerox has introduced something new.

The Xerox Proficio PX300 is one of the first devices in Xerox's new Proficio production press family, a platform designed to help print providers produce higher-quality work with less manual intervention, greater media flexibility, and more workflow automation.

Naturally, that raises an important question:

Is the Xerox Proficio PX300 actually a worthwhile upgrade, or is it simply a new name replacing a familiar machine?