Xerox VersaLink C7025 Printer Review: Pros, Cons and Cost

Submitted by Nolan Fowler on Wed, 03/23/2022 - 07:04
Three people at the office working near a Xerox printer

At first, buying a printer might seem like a seamless and customary chore.  

“How hard could it be?”, you say to yourself as you browse the marketplace for your new printer. “I’ll just find the first one that’s reasonably priced and has good customer reviews. Easy enough.”  

This is the standard thought process of most consumers who are in the market for a printer, and we don’t blame you.   

Printers seem like a simple office purchase because most people see the machine through the lens of common thought, which is that printers serve the basic office functions and thus, don’t require much research to make a purchase.  

Being a locally managed print vendor for over 35 years, we’ve seen this sentiment backfire too many times on customers who understandably thought that finding the cheapest printer from a big retailer was the best purchasing option.  

This scenario is one of the main reasons why we put so much effort into creating thorough and objective content.  

We try to change traditional thought processes around buying office equipment by tying our expertise to our content to give you a true and accurate depiction of what you’re getting into before making that final buying decision.  

Even though we’re open about the fact that we sell Xerox products, we acknowledge that there are many other credible companies that may be a better fit for you than Xerox.   

Since our expertise is in Xerox machines, though, we’ll be using our experience to provide a thorough review of the Xerox VersaLink C7025 color multifunction printer, including its basic specifications, key features, configuration options and pros and cons to assess who is and isn’t a fit for the machine.     

Note: The Xerox VersaLink C7125 is the newest version of the Xerox VersaLink C7025.

Xerox VersaLink C7025 Basics     

Here are some general statistics and information to help you get a feel for print speed, volume, resolution and cost:      

Print Speed: Up to 25 ppm  

Recommended Monthly Print Volume: Up to 6,250 pages  

Monthly Duty Cycle: Up to 107,000 pages  

Maximum Print Resolution: 1200 x 2400 dpi (dots per inch)  

First-Page-Out Time Printing: As fast as 9.4 seconds in color, 7.1 seconds in black-and-white  

First-Page-Out-Time Copying: As fast as 9 seconds color, 6.9 seconds black-and-white  

Cost: Starting at around $4,400 

For a look at the dimensions of the VersaLink C7025 base model, see the picture below:  

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Xerox VersaLink C7025 Key Features   

Now, let’s look at some of the key features that come with the VersaLink C7025 color multifunction printer:       

Touchscreen Interface and App Gallery     

The Xerox VersaLink C7025 contains a customizable, seven-inch tablet-like touchscreen that allows you to complete printing tasks simply and effectively.         

You can tailor the user interface to your business’s goals by choosing from the numerous applications on Xerox’s App Gallery. A few examples include:      

  • Et-Survey, which lets you create a customized survey and display it on your printer’s home screen, where users can reply to it. The app requires a one-year subscription of $50 per device.  

  • Mywork Digital Communication, an application that lets you centrally manage digital communication on your printer with images or social media from the portal of your Xerox dealer. The app is $120 per device.  

  • Book2Go, which allows you to scan a QR code on your printer and download a document to your eBook reader, tablet or mobile device.  A one-year subscription for the application is $49 per device.  

The touchscreen interface and app gallery are a part of Xerox’s ConnectKey technology, which, among other things, gives you the ability to convert hard-copy records into accessible cloud-based documents and allows you to control your printer from your smartphone.       

The Xerox App Gallery contains several industry-specific and general applications that can help increase overall office productivity. For more information on the different kinds of apps, read the following blogs:          

Printer Security     

The VersaLink C7025 contains a four-point approach to security that’ll help prevent, detect and protect against cyberattacks at all points of vulnerability.     

According to Xerox’s website, these include:          

  • Network intrusion and data transmission     

  • Protection from unauthorized access     

  • Stringent data encryption      

  • Added security to individual documents      

Some of the security measures involve a comprehensive Firmware Verification test upon printer activation, and further security enhancements by Xerox’s external partnerships with McAfee and Cisco, which includes McAfee’s Whitelisting technology and Cisco’s Identity Services Engine (ISE).    

In a technological world where cybercrime has become prevalent, it’s helpful to inform yourself of the security measures that companies are taking before making a purchasing decision. To learn more about Xerox’s security measures, read our blog about Xerox’s approach to cybersecurity and why it matters.    

Accessories for Xerox VersaLink C7025   

Let’s take a look at some of the different configuration and finishing options that will allow you to customize and upgrade your machine in ways that best optimize your business needs:     

Standard Accessories

  • A 110-sheet Duplex Automatic Document Feeder  
  • A Card Reader Bay with embedded USB port. 
  • An accessible USB port that allows users to print or scan to any standard USB memory device.
  • A 100-sheet Bypass Tray  
  • A 520-sheet paper tray

Optional Accessories

  • The Convenience Stapler and Work Surface.   
  • The Single Tray with Stand Module increases the total paper capacity to 1,140 sheets (includes Bypass Tray) and provides storage for toner cartridges and other supplies. 
  • The Three Tray Module that increases the total paper capacity to 2,180 sheets (includes Bypass Tray)
  • A High-Capacity Feeder that holds 2,000 sheets of letter/A4 paper, increasing the maximum paper capacity to 5,140 sheets.

Finishing Options 

  • The Dual Catch Trays (optional with the Desktop model) stack up to 250 sheets each. 
  • The Officer Finisher, which gives you advanced finishing functions and offers optional booklet-making (score, saddle-stitch)
  • The Integrated Office Finisher, which provides 500-sheet stacking and 50-sheet, dual-position stapling without increasing the footprint of the printer.     

You should consider your printing requirements and consult your print vendor or provider to see whether the optional upgrades and finishing options would be worth the investment.

Depending on the accessories you choose, the weight and dimensions of the printer will vary, but the VersaLink C7025 base model weighs approximately 148 pounds.    

A look at the VersaLink C7025 with the stand and additional accessories:  

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3 Pros of the Xerox VersaLink C7025  

To get a better feel for the advantages of purchasing the VersaLink C7025, let’s look at some of the main pros associated with the machine.     

1. Large Printing Capacity      

With a recommended average monthly print volume of over 6,000 pages and a duty cycle of up to 107,000 pages per month, the VersaLink C7025 is built to handle a sizable printing capacity for small-to-medium-sized businesses.   

Although the machine can print up to 107,000 pages per month, it’s always advised to follow the monthly print volume rather than the monthly duty cycle to avoid overtaxing the printer. To learn more about print volume and duty cycle, read these blogs:    

2. Permanent Printing Solution      

In addition to its capability of printing at a high volume, the VersaLink C7025 is also built to act as a permanent printing solution for your workplace.     

Investing in an advanced multifunction printer is a long-term investment, which means you can expect the machine to last for a significant amount of time if you follow the recommended monthly print volume.     

3. All-In-One Printing Solution     

The benefit of investing in a multifunction printer is that you’re getting a machine that not only has print capabilities but also acts as your scanner, fax machine and copier. With an MFP, you get all these functions in one machine, without having to invest in or make space for a separate scanner, copier or fax machine.    

For more information about multifunction printers, read these blogs:   

2 Cons of the Xerox VersaLink C7025      

Now that we’ve covered some of the positives regarding the VersaLink C7025, let’s go over some of the negatives that you need to consider before making a purchasing decision:    

1. Not an Option for Large Workgroups   

While the VersaLink C7025 is a solid multifunction option for small workgroups, it’s not built to endure the workload required to satisfy large businesses’ printing needs.   

If you’re a large workgroup and are wanting a color multifunction printer option, you would want to look into the AltaLink C8145 or C8155, depending on your monthly usage.   

2. Separate Wireless Connectivity Kit     

Another thing to keep in mind is you will need to buy a separate Wireless Connectivity Kit to set up WIFI for the VersaLink C7025 model. You can purchase the WIFI accessory for around $50.  

Xerox VersaLink C7025 Cost        

As listed previously, the base cost of the VersaLink C7025 is around $4,400. This doesn’t include optional upgrades or maintenance plans that you may want to include upon purchase of your machine.      

While being a relatively affordable option compared to other color multifunction printers, such as the models in the AltaLink C8100 series, the VersaLink C7025 is not an inexpensive option.

Buying a multifunction printer will almost always be more expensive than buying a single-function printer, and it’s a purchase that shouldn’t be taken lightly.    

Some vendors may offer trade-ins and there’s also the option to lease your printer, rather than purchase it outright. Leasing a printer breaks down the total price into more affordable monthly payments. For more information on this, read these blogs:     

Who Is the Xerox VersaLink C7025 a Good Fit for?       

The VersaLink C7025 is a good fit for:     

  • Small-to-medium-sized businesses that need a multifunction printer that can make around 6,250 color and black-and-white prints per month.   

  • Those looking to purchase an efficient printer with advanced technological features and industry-specific applications.    

  • Those looking to make a long-term printing investment.     

If you fall into one of these categories, then you would be a candidate for the VersaLink C7025. However, you would want to extensively evaluate your specific printing goals with a business consultant before purchasing.     

Who Is the Xerox VersaLink C7025 Not a Good Fit for?        

The VersaLink C7025 is not a good fit for:     

  • Businesses that don't need to print or copy documents in color.  

  • Those searching for a single-function printer for personal use.     

  • Large businesses with a monthly print volume of over 6,250 pages per month.  

If you fall into one of these categories, then this is not the model for you. Read our blog about how to choose a printer for your budget and business needs to help with choosing the right model for you.    

What Are the Other Models in the Xerox VersaLink C7000 Series?   

The VersaLink C7025 model is one of three printers in the VersaLink 7000 Series, with the others being the C7020 and C7030 models.   

They all contain the same basic features, but the more advanced the model gets in the Series, the more efficient it is.  

This is displayed by the ascending print speeds in the Series: The VersaLink C7020 has a print speed of up to 20 ppm, the C7025 has a print speed of up to 25 ppm and the C7030 has a print speed of up to 30 ppm.  

The same can be said for the monthly print volume. The C7020 model has a recommended monthly print volume of up to 5,500 pages, the C7025 has a monthly print volume of up to 6,250 pages and the C7030 has a monthly print volume of 7,000 pages.  

To learn more about the other models in the C7000 Series, read our reviews of the C7020 and C7030

For the newest models of the C7100 series, which replaces the C700 Series, check out our reviews for the C7120 and C7130 models.   

Think the Xerox VersaLink C7025 Is Right for You?     

The VersaLink C7025 is a quality printing option for small or medium-sized businesses that need a color multifunction printer that can print at a high capacity and is equipped with advanced technology and stringent security features.    

However, the VersaLink C7025 is not for everyone. If you’re a business with a large print volume (over 6,250 pages per month) or need a single-function printer, then you would want to look at another machine.  

At Strategic Technology Partners of Texas, we strive to find the best printing solutions for you and your business by using our long-time expertise and high content standards to help guide you through your printer-buying journey.   

If you’re interested in the VersaLink C7025 or have any additional questions, reach out to us and an experienced business consultant will be there to assist you.