“How much does it cost?”

This is likely the definitive question you have when it comes to buying your next office printing equipment, and the truth is, the price can vary dramatically.

But that doesn’t mean we can’t address pricing at all.  As a consumer, you need to know how much to budget for so you’re not surprised when you find out how much an office printer/copier will cost you.

How Much Should You Expect to Pay for a Printer?

To break cost down in simple but effective terms, we’re going to provide you with the cost of leasing and purchasing a machine by workgroup size:

 

  • Small workgroups could expect to pay $79-$99 a month if leasing a printer/copier and a range of $1,000-$2,600 if purchasing upfront.
  • Medium workgroups could expect to pay $163-$265 a month if leasing a machine and a range of $4,500-$9,300 if purchasing upfront.
  • Large workgroups could expect to pay $322-$535 a month if leasing and a range of $7,500-$16,000 if purchasing upfront.

There are many factors that go into the total cost of an office machine, including the type of printer you’re getting, your monthly print volume, maintenance, supplies and any additional accessories you might want.

Price Breakdown Examples

Monthly Payment Plan (Leasing)

Your company leased a new copier. Congrats!

Your base lease payment for the copier is $100.

You also have a $12 monthly maintenance fee.

The first month you print 100 black and white papers, which are $0.01 each.

$100 + $12 + $100(.01) + 100(.07) = $120 per month

Monthly Payment Plan (Purchase)

Your company purchased a new copier. Congrats! You have a $12 monthly maintenance fee.

The first month you print 100 black and white papers, which are $0.01 each.

You also print 100 color papers, which are $0.07 each.

$12 + 100(.01) + 100(.07) = $20 per month.

What Are the Costs of Owning a Printer/Copier?

These are the costs to consider before purchasing a printer:

  1. Base Lease Payment or Cash Purchase
  2. Maintenance Fee: Around $10-$30 per month   
  3. Black-and-White Prints: Around $0.0079 - $0.03 per page   
  4. Color Prints: Around $0.05 - $0.30 per page  

Ready to Request a Quote?

A lot goes into the purchasing of an office printer and the price ranges above are average estimates on what you could expect to pay if buying or leasing a new machine.

However, every situation is different. To get a more precise cost for your specific work environment, you will need to Request a Quote.

All you have to do is fill out a quick form and one of our business consultants will get back to you to schedule some time to evaluate your needs and discuss your printing requirements.

From there, we will give you a quote that will consider all of your requirements so you can have an exact number to budget for.

Our goal at Strategic Technology Partner of Texas is to make your print environment the least of your worries. Request a Quote and let us handle all of your printing matters.

Top