Xerox VersaLink C405 Multifunction Printer Review + Costs

Submitted by Matthew Eberhart on Wed, 02/03/2021 - 09:00
up close picture of c405


Note: The Xerox VersaLink C405 is one of the many multifunction printers that we sell here at STPT. That being said, the purpose of this review is to offer an unbiased approach to the advantages and disadvantages of the machine and to help potential buyers decide if this machine would be a good fit for their office. 


The Xerox VersaLink C405 is a desktop color multifunction printer (MFP) that provides print, scan, copy, and fax services for your personal home office or small enterprise needs. 


picture of the copier


Key Features and Specifications of the Xerox VersaLink C405.

If you’re interested in learning more about the VersaLink C405, here are several key features and specifications to take a look at before making a decision:  

  • Print Speed: 36 prints per minute 
  • Duty Cycle: 80,000 pages per month 
  • Recommended Print Volume: 8,500 pages per month 
  • Print Resolution: 600 x 600 x 8 dpi 
  • Scan Resolution: 600 x 600 dpi 
  • Print/copy on 3x5in to 8.5x14in size paper 
  • Document feeder holds 50 sheets of paper 


A Note on Duty Cycle 

It’s important to consider the difference between duty cycle and recommended print volume.  

The duty cycle number is designed to display the power of the machine. While it’s technically capable of printing that amount in a month, problems and service issues will quickly start to arise. 

Copiers and printers in general are not designed to print to the max duty cycle each month.  

Follow the recommended print volume.  


Key Feature: ConnectKey  

Through its tablet-like interface, ConnectKey technology provides mobile and cloud access, benchmark printer security, and managed print services to keep your printing costs under control.  

Additionally, ConnectKey provides a gallery of apps that can enhance your productivity and streamline business processes.  

ConnectKey is a hidden gem within the C405 that we encourage you to explore in order to maximize the benefits of your product and streamline performance in the office space.   


Upgrades Available for the Xerox VersaLink C405

The Xerox VersaLink C405 comes with additional upgrades for purchase to increase the functioning capacity of the machine.  


Paper Trays and Optional Stand

The most popular are the additional paper trays that can be purchased, up to four separate trays, each with a carrying capacity of 550 sheets. If you or your business goes through several reams of paper each month, the extra storage might be something to look into. A printer stand can also be added, to hold extra paper or other supplies.  

Paper Tray Cost: $299 each 

Stand Cost: $284 


High-Capacity Paper Feeder

If you don’t want to change the paper out as often, a high-capacity paper feeder can hold an extra 550 sheets, for an additional $299.  


Wireless Network Adapter 

For $49, a wireless network adapter can be purchased for your machine allowing it to integrate seamlessly into your current wireless network for easier accessibility and printing.  


picture of a computer

Pros and Cons of the VersaLink C405 


Some key benefits associated with the VersaLink C405 would be its small size, and how easily it fits into a home office or tight workspace. It also has fast printing speeds (36 prints per minute), and is overall a robust and reliable machine that can perform consistently.  



This machine has limited printing sizes, with a maximum of 8.5x14in, and when using the 14in. paper, users have found that the tray tends to stick out of the front and is very cumbersome. There are also a lack of finishing options, and only one option for a high-capacity feeder.  


Who is this Machine a Good Fit For?

This machine would be a good fit for a personal or small-sized home office. Because of its smaller recommended print volume, it would also function well for small business enterprise environments, such as personal cubicles. A good workgroup size would be from 1-5.  

Other comparable models that would also function well for these groups would be the VersaLink B405 (for black and white printing needs), the VersaLink C400 (if you don’t need a scanner), or the VersaLink C505 (for a little heavier workload).  

Related Reading: 3 Best Copier/Printers for Small-Medium Sized Businesses 


Who is this Machine Not a Good Fit For? 

Because the Xerox VersaLink C405 is such a reliable and versatile model, many companies make the mistake of thinking they can run their entire office on just one of these machines, which is unfortunately not the case. It shouldn’t function as the primary copier for a larger business, and while it’s a good machine to have in the office to serve as a backup to keep things running, it’s definitely meant for personal or small business use.   


VersaLink C405 Cost 

The upfront cost for the VersaLink C405 is $699. Of course, this can vary with the additional upgrades available for purchase. For more information regarding costs, we recommend checking out our blog "How Much Does Leasing/Purchasing a Copier Cost?"


The Xerox VersaLink C405 Gets 5 Stars

Overall, the Xerox VersaLink C405 is a high-functioning and reliable machine for workgroups of about 1-5. It’s fast, efficient, and comes with the advanced ConnectKey software available on larger machines as well. It doesn’t take up much space in the office, and if the recommended print volume is adhered to, doesn’t run into many problems.  

If you’re interested in learning more about this machine or want to see if there’s another that might be a better fit for your needs, our team will be happy to provide more information and assist you in anyway possible.  

Additionally, you can check out the following blogs for more information:  

man scratching head, two women looking at computer