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For years, printers have had a reputation for being clunky, frustrating, and out of step with modern office needs. But that’s changing fast. Today’s printers, especially those powered by smart app ecosystems, can automate tasks, streamline workflows, and make life a whole lot easier.
But with two of the biggest players in the game, Xerox App Gallery and HP Workpath, how do you know which one fits your business best?
Before we dive in, we want to be transparent. We work with Xerox and specialize in their App Gallery. That said, our goal with this blog isn’t to sell you something; it’s to help you make an informed decision. Choosing the right platform matters, and if HP Workpath is the better fit for your team, we want you to know that too.
So, if you’re weighing your options and trying to figure out which printer app platform can actually deliver value, this post will walk you through five critical areas where Xerox and HP compare: app variety, ease of use, security, developer ecosystem, and overall business value.
Let’s dig in. But, first, a brief introduction to both platforms.
Overview: Xerox App Gallery vs HP Workpath
Both Xerox and HP have their own app ecosystems designed to extend the power of their MFPs.
Xerox App Gallery
Xerox App Gallery is a curated platform of more than 50 productivity-enhancing apps that run on ConnectKey-enabled devices. These apps are built to simplify everyday office tasks like scanning, printing, storage, and document routing. Xerox also offers the Workflow Central platform for cloud-based conversions and automations (like converting scans to audio or translations).
HP Workpath Apps
HP Workpath is HP’s app platform for FutureSmart printers. Like Xerox, it supports workflow automation and cloud integrations. HP Workpath apps are deployed through the HP Command Center and support developer-built solutions using HP’s SDKs.
Both platforms let you:
- Install apps directly on the MFP interface
- Connect to cloud services like Google Drive or SharePoint
- Customize solutions based on industry needs
Where they differ is how those apps are built, managed, and used, and that’s where the real differences begin. Let's see how the two platforms compare in these areas:
- App variety
- Ease of use
- Security
- Developer ecosystem
- Overall business value
App Variety & Real-World Use Cases
Xerox App Gallery delivers a wide range of practical, productivity-driven apps. You can scan documents into SharePoint, auto-redact sensitive information with Xerox Auto-Redaction, or convert handwritten notes with Xerox Note Converter. The apps are built to support real, everyday business processes. Some standout categories include:
- Business Apps: DocuShare Go, Capture & Content
- Productivity: AIDA (AI for Document Automation), Summarizer
- Cloud Storage: Google Drive, Microsoft OneDrive, Dropbox
- Communication: CloudFax, SRFAX, XM Fax
Meanwhile, HP Workpath offers a variety of apps too, including staples like CloudFAX, Universal Print, and Google Drive for HP. But the catalog leans more toward print infrastructure and cloud access than broad workflow automation.
Winner: Xerox wins for businesses that want niche, purpose-built solutions out of the box.
Ease of Use & Setup
Let’s be real: if it takes a week and a full IT intervention to install an app, no one’s using it.
Xerox App Gallery makes app setup simple. Admins can install apps remotely, and users can launch workflows right from the printer touchscreen. Many apps feature one-touch functionality, like Translate & Print, which lets you scan a document in one language and print it out in another with just a tap.
HP Workpath also supports cloud-based installation and device syncing. However, some apps (like Concur) require deeper IT integration or third-party logins, which may slow things down for smaller teams.
Winner: Xerox, especially for teams without large IT departments.
Security & Compliance
In today's digital world, security is a must.
HP Workpath has a tightly controlled validation process, app sandboxing, and enterprise-level authentication support (LDAP, Azure AD, SAML). Plus, every app is vetted and signed by HP before it is released.
Xerox also delivers strong security with built-in data encryption, secure print, and user authentication. Apps like Auto Redaction help with HIPAA and GDPR compliance by automatically removing sensitive data before distribution.
Winner: Both platforms meet enterprise security standards. However, HP edges ahead with its rigorous app-level security protocols and centralized control. This makes it ideal for IT-managed environments.
Developer Ecosystem & Flexibility
Both Xerox and HP offer opportunities for custom development, but the way they support it differs.
Xerox Developer Program provides access to:
- SDKs like the Extensible Interface Platform (EIP)
- Developer tools via Slack and Stack Overflow
- Support for ConnectKey, FreeFlow, and Managed Print Services
This makes it easier for SMBs and niche industries to create or tweak apps for their unique workflows. Apps can be submitted to the Xerox App Gallery and made available across ConnectKey-enabled devices.
HP Workpath also has an SDK and partner program, but is often geared toward enterprise developers. Publishing an app typically involves a more extensive validation process.
Winner: Xerox for accessibility, support, and community-driven innovation.
Overall Business Value
Xerox App Gallery is purpose-built for productivity. Apps like:
- AIDA: Automates document recognition and routing using AI
- DocuShare Go: A content management app designed for SMBs
- Scan to Cloud Email: Securely scans and sends documents in seconds
These kinds of apps save time, reduce manual work, and help you get more value from your existing printer.
HP Workpath shines if you’re a Microsoft-heavy enterprise with IT bandwidth to customize workflows. It’s solid, but often less flexible for teams that want easy wins without deep integration work.
Best Fit:
- Xerox App Gallery: Great for small to mid-sized businesses, departments, or anyone looking to automate common tasks quickly.
- HP Workpath: Ideal for large organizations with complex infrastructure and in-house tech teams.
Check out our blog on the Top 5 Printer Apps for the Business Environment.
How to Choose the Right App Platform for Your Business
Need help deciding? Use this framework to decide:
Which Platform Works Best for Your Workflow?
Both Xerox and HP have built strong app platforms, but the better one depends on your needs. Choosing the right printer app ecosystem can make or break how productive your team is.
- Xerox App Gallery offers a broader range of useful, automation-focused apps that are easy to install and use without burdening IT.
- HP Workpath holds its own in terms of security and offers strong cloud integrations, but its learning curve is higher.
Our job is to help you make the best choice. If that choice ends up being Xerox, great. If it’s HP, that’s okay too.
Try Xerox Apps for Free - See the Difference for Yourself
Still deciding? Don’t just take our word for it; explore the apps firsthand.
Whether you need better document routing, automated redaction, translation on the fly, or secure cloud scanning, there’s an app for that. Xerox App Gallery apps can help you get more out of your MFP investment.
