How the Xerox App Gallery Stands Out from Other Printer App Platforms

Submitted by Keith Metzler on
Xerox App Gallery vs Competing printer app platforms

It’s safe to say printers have always had a bit of a bad rep. Everyone thinks they’re slow, expensive, and stuck in the past. While that’s not totally off-base, things are changing. Modern printers, especially those equipped with ConnectKey® technology, are even more powerful when paired with the right apps.

Did you know that Xerox printers can scan directly into SharePoint? Or automatically redact sensitive information? Or simplify printing without needing to call IT? Most people don’t. And that’s partly because office tech still makes you jump through hoops. Even when printer manufacturers offer “apps,” they’re often clunky, limited, or too basic to make a real difference.

Now, full transparency: our team works directly with Xerox solutions, including the App Gallery. But that’s also why we’re in a solid position to break this down. We’ve worked with businesses comparing platforms like HP Smart Apps, Canon MEAP, and Ricoh Smart Integration, and we know how Xerox stacks up.

If you’re exploring ways to streamline your workplace, this blog will help you cut through the noise. We’ll share five specific ways the Xerox App Gallery outshines other printer app ecosystems, especially for businesses that want to automate tasks, simplify processes, and get more done without adding IT headaches.

First, What Is the Xerox App Gallery?

Think of it as an app store for your Xerox multifunction printer. Through the Xerox App Gallery (available on all VersaLink® and AltaLink® devices), you can browse and install dozens of apps designed to help with everything from scanning to cloud storage, redaction, translation, e-signatures, and more.

Some apps are free. Others are paid either per device, per user, or by usage. Most offer free trials so you can test them before making any commitment.

5 Ways Xerox App Gallery Beats the Rest

1. Smarter Workflows, Not Just Simple Tasks

Other printer platforms often offer apps that are… fine. Maybe you can print from Dropbox or scan to Google Drive. But Xerox apps go deeper.

For example:

These apps don’t just offer convenience; they eliminate multi-step manual processes that eat up hours every week.

Why it matters: Fewer clicks = faster results. For teams juggling compliance, audits, or digital filing, that time adds up.

2. Real Integration with Enterprise Platforms

Other ecosystems can feel like bolt-ons. But Xerox takes integration seriously.

Take Connect for DocuShare® Go. It doesn’t just “connect” your MFP to a storage folder. It leverages ICR/OCR to tag scanned content with metadata (even handwriting), making it easier to find and manage files later. Or the Capture & Content App, which ties directly into enterprise document workflows.

Many of Xerox’s productivity apps work with platforms your teams already use:

  • SharePoint
  • OneDrive
  • Google Workspace
  • Dropbox
  • Virtual fax systems (like eGoldFax and mFax)

Why it matters: These aren’t shallow plug-ins, they’re real productivity boosters that reduce back-and-forth between systems.

3. Broad App Variety That Serves Specific Industries

While competitors might offer a few general-use apps, the Xerox App Gallery is segmented by use case and industry. Whether you're in healthcare, education, finance, or legal, you’ll likely find something purpose-built for your environment.

Here are a few examples:

  • Auto-Redaction for medical and legal PII removal.
  • Xerox Translate & Print for multinational teams or classrooms.
  • Quick Link for remote IT support and printer onboarding.
  • Build Your Own App option through the Xerox Developer Program for custom workflows.

Why it matters: Whether you're running a school district or a supply chain team, you’ll find apps designed with your work in mind, not just generic scan/print tools.

4. Free Trials & Transparent Pricing

Let’s say it: other printer app marketplaces are often vague. Is it free? Is it licensed per user? Is it even supported?

Xerox makes it easy:

  • Most apps include free 30-day or usage-based trials.
  • Prices are clearly listed (e.g., $219 for 7,500 Auto-Redaction pages).
  • Subscriptions are available per device or across unlimited devices, depending on the app.

Why it matters: No guesswork. You know what you’re getting, how long you’re getting it for, and what it’ll cost after the trial ends.

5. Built for Business. Backed by Xerox.

Xerox App Gallery isn’t some third-party platform, it’s part of the Xerox ConnectKey ecosystem, meaning the apps are vetted, secure, and supported.

Features like:

  • Single Sign-On (SSO)
  • Data encryption
  • Access control at the device level
  • Admin deployment across fleets

It’s also constantly evolving. You’ll regularly see new features and partner integrations, like Slack or Google DLP tech inside redaction apps.

Why it matters: If you're scaling or managing multiple printers, security, central control, and vendor support are non-negotiable.

So, Who Is This For?

If your organization is:

  • Drowning in manual paperwork
  • Spending too much time routing, naming, and organizing scans
  • Trying to move away from analog processes like faxing
  • Looking for secure, compliant workflows
  • Or just tired of printers slowing things down…

Then the Xerox App Gallery deserves your attention.

This isn’t about flashy tech. It’s about making printers actually work for your team.

Thinking of Trying a Xerox App?

Good news: many of the most popular apps, including Auto-Redaction, Note Converter, Scan to Cloud Email, and more, are available for free trials.

We can help you:

  • Pick the right apps for your team
  • Set up a trial on your Xerox printer
  • Make sure you're not overpaying for tools you won’t use

Request Your Free Xerox App Trial and start saving time this week.

Want to see how Xerox apps can boost your productivity? Check out: Top 6 Xerox Apps That Turn Your Printer into a Productivity Powerhouse

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