What Is e-Valet Cloud? Benefits, Features, and Who It's For

If your organization or business is managing multiple printers at once, even a small disruption can pose security and financial risks unless you have a centralized way to manage them.

Maybe a printer disappears from a user's computer, or a driver update causes compatibility issues. These issues can unnecessarily burden IT, especially as security requirements continue to rise across industries such as healthcare, education, legal services, and government.

The challenge is becoming more common as businesses continue moving more of their technology infrastructure to the cloud. According to Quocirca's MPS Landscape Report, 42% of organizations operating mixed, multi-vendor printer fleets say their biggest challenge is securing printing across a hybrid workforce.

As print environments become more diverse and distributed, organizations face greater security risks and management challenges alongside the usual concerns of cost control.

At Strategic Technology Partners of Texas (STPT), we're excited to introduce e-Valet Cloud. This is a new cloud-based version of our Managed Print Services (MPS) solution designed to simplify print management, improve security, and reduce the burden on IT teams.

In this guide, we'll explain what e-Valet Cloud is, how it works, and whether it may be the right fit for your organization.

Short Answer: e-Valet Cloud is STPT's cloud-based managed print services solution that simplifies printer management, improves print security, reduces IT workload, and provides advanced reporting through a centralized cloud platform.

Table of Contents

• What Is e-Valet Cloud?
• Why Are Organizations Moving Print Management to the Cloud?
• How Is e-Valet Cloud Different From Traditional e-Valet?
• What Are the Benefits of e-Valet Cloud?
• Who Is e-Valet Cloud Best For?
• How Does e-Valet Cloud Improve Security and Compliance?
• Is e-Valet Cloud Right for Your Organization?
• FAQ

What Is e-Valet Cloud?

e-Valet Cloud is STPT's cloud-based managed print services (MPS) solution that helps organizations simplify printer management, improve security, automate print deployment, and view print activity through centralized reporting.

Built on Y Soft SAFEQ Cloud technology, e-Valet Cloud addresses the challenges of traditional print management, including print servers, manual driver maintenance, and complex printer deployment processes.

e-Valet Cloud allows organizations to manage printing in the cloud rather than relying heavily on on-premises infrastructure.

This creates a print environment that’s easier to manage, scale, and often secure.

Learn more about e-Valet here.

Why Are Organizations Moving Print Management to the Cloud?

Organizations are increasingly moving print management to the cloud. Traditional print environments often require extensive IT maintenance, manual driver updates, and on-premises infrastructure that can be difficult to scale.

Over the years, many businesses have modernized email, file storage, communications, and collaboration tools. But printing is often stuck in an older model that depends on print servers, device-specific drivers, and manual administration.

As organizations become more distributed and hybrid work increases, print management needs to evolve.

Without MPS, IT teams often end up spending valuable time:

• Managing print drivers
• Deploying printers
• Troubleshooting printer access
• Updating print servers
• Supporting remote users

Cloud-based MPS helps remove many of those responsibilities while making printing more accessible for employees regardless of where they work.

How Is e-Valet Cloud Different From Traditional e-Valet?

If you're already familiar with our existing e-Valet MPS offering, you may be wondering what has changed.

Traditional e-Valet focuses on helping organizations monitor and manage their print fleets while reducing costs and improving efficiency.

e-Valet Cloud does those same things but adds new cloud-based capabilities that simplify administration and improve the user experience.

One of the biggest differences is that e-Valet Cloud simplifies print management through a universal cloud print driver. Instead of managing multiple manufacturer-specific drivers, organizations can deploy a single solution across their print environment.

What Are the Benefits of e-Valet Cloud?

• Simplified Driver Management

e-Valet Cloud reduces the need to manage multiple print drivers by using a universal cloud-based driverthat automatically stays up to date.

For many IT departments, print drivers create more work than they should. Different printer models often require different drivers, and updates often need to be manually deployed.

With e-Valet Cloud, the universal driver simplifies deployment across the fleet. Driver updates occur automatically, so users always have access to the latest version.

This means you spend less time troubleshooting printer issues and more time focused on strategic initiatives.

• Faster Printer Deployment

You can easily add a new printer to your environment with e-Valet Cloud’s intuitive management portal. Once configured, you can automatically create print queues and distribute them to users across the network.

This is a big plus for growing organizations as it can significantly reduce the time required to onboard new devices.

• Advanced Reporting and Visibility

e-Valet Cloud gives your organization greater insight into how printing resources are being used.

Detailed reporting allows administrators to monitor things like:

• User activity
• Department usage
• Device utilization
• Print costs
• Environmental impact
• Cost savings opportunities

You can schedule automatic reports to reduce administrative effort and help decision-makers make more informed choices about their print environment.

• Better Print Security

Security is one of the most compelling reasons organizations move to cloud-based print management.

e-Valet Cloud supports features such as:

• Secure print release
• User authentication
• Badge-based printing
• PIN-based printing
• Audit logging
• Encrypted communications

Instead of sensitive documents sitting unattended in output trays, users can release print jobs only after authenticating at the device.

This helps reduce the risk of confidential information falling into the wrong hands.

Learn about follow me printing here.

• Reduced IT Workload

One of the biggest benefits of e-Valet Cloud is that it helps relieve your IT team's workload.

Tasks like printer deployment and driver management become easier. User access can be automated, and new devices can be added with much less effort.

In short, e-Valet Cloud helps IT spend less time managing printers and more time supporting business-critical technology initiatives.

Related Reading: 6 Ways to Make Your Printing Processes Easier for Your IT Staff.

Who Is e-Valet Cloud Best For?

e-Valet Cloud is ideal for organizations that want stronger print security, easier administration, and better visibility into their printing environment.

While many businesses can benefit, it's especially valuable for:

• Healthcare Organizations

Healthcare providers often handle sensitive patient information and must maintain strict security controls.

Secure print release and auditing features can help support compliance initiatives while reducing the risk of exposed documents.

• Schools and Educational Institutions

Schools frequently manage large printer fleets spread across multiple departments and campuses.

Cloud-based administration can simplify management while helping control costs through reporting and print policies.

• Law Firms

Legal professionals handle confidential client information every day.

Secure print release and user authentication help ensure documents remain protected throughout the printing process.

• Government Agencies

Government offices often require stronger security controls, reporting, and accountability.

e-Valet Cloud helps provide visibility into print activity while supporting secure document handling.

• Multi-Location Businesses

Organizations with multiple offices often struggle with printer deployment and management consistency.

How Does e-Valet Cloud Improve Security and Compliance?

e-Valet Cloud uses a zero-trust approach to security, helping protect print data throughout its lifecycle.

All communications are secured using modern encryption protocols, and users can be required to authenticate before releasing documents.

Additional security features include:

• Secure print release
• User authentication
• Encryption in transit
• Encryption at rest
• Detailed audit logs
• Controlled access permissions

Edge devices can also be implemented for organizations in regulated industries that require sensitive print data to remain within the local network environment.

Cloud-based administration allows IT teams to manage devices across locations from a centralized platform.

Is e-Valet Cloud Right for Your Organization?

e-Valet Cloud may be a good fit if:

• Your IT team spends significant time managing printers
• You want to eliminate print server headaches
• You need stronger print security
• You want better reporting and visibility
• You operate multiple locations
• You want a cloud-first print environment
• You need secure print release capabilities

If several of these challenges sound familiar, cloud-based print management could be a fit for your organization or business.

FAQ

What is cloud print management?

Cloud print management is a method of managing printers, print queues, drivers, and print policies through cloud-based software rather than relying solely on on-premise print servers.

Does e-Valet Cloud eliminate print servers?

In many environments, yes. e-Valet Cloud can significantly reduce or eliminate the need for traditional print servers by using cloud-based management and deployment tools.

Is e-Valet Cloud secure?

Yes. e-Valet Cloud supports secure print release, user authentication, encryption, audit logging, and zero-trust security principles to help protect sensitive documents.

Can e-Valet Cloud work with different printer brands?

Yes. The universal cloud print driver is designed to simplify management across mixed printer fleets, helping organizations reduce reliance on manufacturer-specific drivers.

What is the difference between e-Valet and e-Valet Cloud?

Traditional e-Valet focuses on managed print services and fleet management. e-Valet Cloud adds cloud-based administration, universal driver management, advanced reporting, and enhanced security capabilities.

The Future of Print Management Is Simpler Than You Think

Printing may not be the first thing that comes to mind when organizations discuss digital transformation, but it remains a critical part of everyday business operations.

The difference is that businesses no longer need to manage printing the same way they did a decade ago.

With e-Valet Cloud, organizations can simplify print management, strengthen security, reduce administrative workload, and gain greater visibility into their print environment—all while supporting modern cloud-first IT strategies.

If you're wondering whether e-Valet Cloud is the right fit for your organization, our team can help.

Schedule a free MPS assessment with STPT today, and we'll help you evaluate your current print infrastructure, identify opportunities for improvement, and determine whether a cloud-based approach makes sense for your business.