How To Replace the Toner On Your Xerox Printer (VersaLink B625)

Submitted by Matthew Eberhart on Wed, 07/26/2023 - 08:16

Printer toner, a common and necessary component of all Xerox laser printers, varies depending on what model printer you are using.

Every printer model is different, and many printer parts have different configurations, replacement time intervals, and service needs, which can make changing parts on your printer frustrating.

Replacing your printer toner when it runs out is particularly important because your printer cannot run without toner. It’s kind of like filling your car up with gas when it is running low. If you don’t fill up in time, your machine will stop running, and you could end up in a bind.

For some, replacing printer toner may be easy to figure out with just a little bit of help. 

For others, the relatively simple process of changing printer toner can be overly complicated and confusing. 

Even if you think you know how to change the toner on your machine, it can still save valuable time to watch someone else do it before you give it a try. 

At STPT, we make it our goal to provide quality printing information that is easy to understand, so you know where to go to find answers to your print questions. We provide quick how-to printing tutorials with video, photo, and written instructions so you can easily solve your printing problems with the free help of an expert technician.

We use our printer expertise to help you solve printer tech problems quickly and simply with helpful how-to guides like this one. Using a how-to guide streamlines the learning process, so you can rely on a knowledgeable print expert to walk you through the toner replacement process in a few easy steps. 

Our top-notch service technician, Matthew, is going to walk you through the toner replacement process for the new Xerox VersaLink B625 (pictured below.) He’ll go through it all step-by-step, so you don’t miss a beat. 

VersaLink B625
In this blog, Matthew will explain how to quickly change the toner cartridge on the latest Xerox VersaLink model, the B625, so you can get back down to business. 

As a service technician at STPT, Matthew simplifies printer maintenance. His how-to quick printer fixes on YouTube have been a big hit, so he’s providing a quick, easy-to-read tutorial for those of you who prefer written directions.

Take the pressure off by trusting our STPT printer specialists to help you through it. With almost 40 years in the business, our team has the expertise to make the replacement process quick and easy for you.

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Quick Toner Replacement for a Xerox VersaLink B625 Printer

Toner is a powdery substance applied to paper to create an image when you print or copy on a laser machine. Laser printer toner is usually contained within an easy-to-use cartridge to keep things from getting messy. 

In this how-to guide, I’ll explain how to replace toner cartridges for the new Xerox VersaLink B625. For the blog explaining how to replace the toner on older VersaLink B600s models, check out:

•    How To Replace the Toner On Your Xerox Printer (VersaLink B600s)

Different machines have different supply items and settings. That’s why it is important to follow the instructions specific to your Xerox printer model. For more information about replacing toner on different Xerox printer models, check out:

•    How To Replace the Toner on Your Xerox Printer (VersaLink C500s and C600s)
•    How To Replace the Toner on Your Printer (VersaLink C400s, Phaser 6600, WorkCentre 6600s)
•    How To Replace The Toner On Your Xerox Printer (AltaLink B8100 or C8100 Series)

Let’s uncomplicate printer maintenance by walking through toner replacement. You can follow the process by reading the written instructions provided below (with pictures) or you can watch the video linked at the top of the blog.

Part One: Open the Front Cover of Your Machine to Locate Toner

Replacing the toner on a Xerox VersaLink B625 printer is simple, but sometimes it helps to watch someone else go through the process step-by-step. 

If you prefer video instruction, you can check out the how-to video at the top of this blog. 

For written instructions, with pictures, keep reading:

1. Open your printer’s front cover. For this new model, you will open the door at the right side of the machine. The door will swing open to the left.

Front of Machine

2. Once open, you will see an orange handle (pictured below.)


orange handle

3. Grab the handle and pull the toner cartridge straight out.

Pull handle.

Pull toner straight out.

4. Environmental sustainability is important to STPT, and we know it is important to you too, so don’t forget to recycle your used toner cartridge with a program like Xerox Green World Alliance.

Part Two: Insert New Toner Into Your Printer

1. Your new toner cartridge will come in a box, like this:

Toner boxes.

2. Take the toner cartridge out of the box and prepare to insert it into the slot on your machine. There are slides located on each side of the toner.
Point to pins.

3. There are matching grooves located at either side of the toner cartridge slot on the machine. You will match the slides to the grooves to insert the new toner.

Point to slides

Point to slides

4. Line up the slides on the sides of the toner with the grooves and slowly push the new toner into the slot. 

Push toner in.

5. You will hear a click when the toner is correctly inserted. Now you can close the front cover on your printer.

And that’s it!

Even though toner cartridge replacement sounds complicated, the process is pretty simple. Within a few minutes, you should be done with your replacement, and you can get back to work without losing too much time.

No one wants to have projects back up while they try to figure out how to replace supplies or perform routine maintenance.

Following these instructions for toner replacement will ensure you don’t get bogged down while trying to make a quick replacement. 

You can find more helpful how-to blogs on our learning center.

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Need Another Quick Printer Fix?

If you want to make your printer’s maintenance quicker and easier, check out our YouTube channel. 

The Printing Workshop gives you free access to all our YouTube video tutorials. Let our service technicians and print experts walk you through simple tech solutions for your Xerox printer.

Have a Problem with Your Xerox Copier Printer that isn’t a quick fix? Reach out to us. We’d love to help.

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