How To Replace the Toner on Your Xerox Printer (VersaLink C500s and C600s)

Submitted by Matthew Eberhart on Mon, 06/12/2023 - 10:01

If you don’t replace your printer toner, then you can’t print important work documents on time.  

Unfortunately, you don’t know how to change your printer toner.

We’ve all been here before. It isn’t easy to be in a position where you don’t know how to do something that is vital to your job’s operation. 

The good news is that it is easy to find information online these days. All you need to do is look for a good quality website with how-to instructions for your printer. There’s only…8 million of them to choose from on Google, so it shouldn’t be hard to find good info, right?

All jokes aside: wading through all the printer info blogs online can slow down the learning process. What you need is a good source with information that is easy-to-understand and follow. At STPT, we provide quick how-to printing tutorials with video, photo, and written instructions.

Using a how-to guide streamlines the learning process, so you can rely on a knowledgeable print expert to walk you through the necessary steps. 

Even if you think you know how to change the toner on your machine, it can still be helpful to watch someone else do it before you give it a try. Doing so may save you valuable time.

At STPT, we use our printer expertise to help you solve printer tech problems quickly and simply with helpful how-to guides like this one.

Toner is an important part of the printing process. If your printer toner isn’t replaced on time, then the quality of your prints can be impacted, and you may end up giving yourself more work to do when you’re already on a tight deadline. 

Our top-notch service technician, Matthew, is going to walk you through the toner replacement process step-by-step. In this blog, he’ll explain how to quickly change the toner cartridge on several different Xerox printer models so you can get back down to business. 

As a service technician at STPT, Matthew simplifies printer maintenance. His how-to quick printer fixes on YouTube have been a big hit, so he’s put together this article to provide a quick, easy-to-read tutorial for those of you who prefer written directions.

Take the pressure off by trusting our STPT printer specialists to help you through it. With almost 40 years in the business, our team has the expertise to make the replacement process quick and easy for you.

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Quick Toner Replacement for a Xerox VersaLink C500 or C600 Series Printer

Toner is a powdery substance applied to paper to create an image when you print or copy on a laser machine. Laser printer toner is usually contained within an easy-to-use cartridge to keep things from getting messy. 

In this how-to guide, I’ll explain how to replace toner cartridges for the following compatible Xerox printer models: 

•    VersaLink C500
•    VersaLink C505
•    VersaLink C600
•    VersaLink C605 

Different machines have different needs and settings. That’s why it is important to follow the instructions specific to your Xerox printer model. For more information about replacing toner on different Xerox printer models, check out:

•    How To Replace the Toner on Your Xerox Printer (AltaLink B8100 or C8100 Series)
•    How To Replace the Toner On Your Printer (VersaLink C400s, Phaser 6600, WorkCentre 6600s)

Let’s uncomplicate printer maintenance by walking through toner replacement. You can follow the process by reading the written instructions provided below (with pictures) or you can watch the video linked at the top of the blog.

Part One: Open the Front Cover of Your Machine to Locate Toner

We will be walking through toner replacement on a Xerox VersaLink C505 model, but the process is the same for the VersaLink C500, VersaLink C600, and VersaLink C605 printer models.

Replacing the toner on a Xerox VersaLink C500 or C600 series printer is simple, but sometimes it helps to watch someone else go through the process step-by-step. 

If you prefer video instruction, you can check out the how-to video at the top of this blog. 

For written instructions, with pictures, keep reading:

1. Open your printer’s top front cover. For this model, you will notice there are two front covers. You will open the one on top to replace the toner on this Xerox printer. 

You will probably see four different cartridges. Three support color printing, and the fourth cartridge (on the right) is your black toner for the printer. We will focus on replacing the black toner cartridge for this example, but all cartridges are removed and replaced in the same way.

Front of Machine

2.  After locating the toner cartridge you want to replace, grab the handle and pull the cartridge straight out. 

Part Two: Insert New Toner Into Your Printer

1.  Your new toner cartridge will come in a box, like this:

Toner boxes.
2.  Take the toner cartridge out of the box and prepare to insert it into the slot on your machine. 

Tip: shake your new toner before inserting for best printing results.

3.  There will be black plastic pins at the edges of your new cartridge. The pins should line up with small holes at the sides of the cartridge slot on your printer.

Point to pins.



Line up the pins with the holes and slide the new toner cartridge straight in until you hear a click.

4.  Environmental sustainability is important to STPT, and we know it is important to you too, so don’t forget to recycle your used toner cartridge with a program like Xerox Green World Alliance.

5.  Close the front cover. You will hear it click when it is fully closed. 

And that’s it!

Even though toner cartridge replacement sounds complicated, the process is pretty simple. Within a few minutes, you should be done with your replacement, and you can get back to work without losing too much time.

No one wants to have projects back up while they try to figure out how to replace parts or perform routine maintenance.

Following these instructions for toner replacement will ensure you don’t get bogged down while trying to make a quick replacement. You can find more helpful how-to blogs on our learning center.

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