Copier Maintenance

Print Management Software: Y-Soft SafeQ vs. PaperCut

Submitted by Karla Metzler on Mon, 05/24/2021 - 09:00

Do you know how much your company is spending on printing costs? When was the last time that you looked at your printing records?  

If keeping printing costs low is imperative for most businesses, then so is monitoring those costs in real-time. Luckily, there are many different options for businesses to control printing costs, track color, and receive real-time reports of usage. Two of the biggest names are Y-Soft SafeQ Print Management Suite and PaperCut. While they both have similar functions, there are some key differences to pay attention to when choosing between one and the other.  


6 Upgrades You Can Purchase for Your Multifunction Printer

Submitted by Matthew Eberhart on Fri, 03/05/2021 - 09:00

Copier/printer technology is always evolving in order to better meet customer needs. Now, it can be difficult to keep track of all the different upgrades available for purchase, from Wifi adapters all the way to high-capacity paper feeders.  

We’ve compiled a list of six different upgrades available for purchase that are designed to increase customer accessibility and office efficiency.  


Should I Update My Firmware? 4 Reasons Why

Submitted by Karla Metzler on Wed, 03/03/2021 - 09:00

Updating any kind of software can sometimes be a tedious process. It’s easy to keep clicking “Remind me tomorrow” rather than taking the time to close all browser windows and applications and set your computer aside for a bit.  

But updating firmware is important to keeping copier/printer technology functioning properly and security up to date, and as a result, keeping your business functioning properly as well.  


8 Tips to Increase the Lifespan of Your Copier/Printer

Submitted by Mary Eberhart on Thu, 12/17/2020 - 09:00


Nobody wants to invest in a copier/printer just to have it break down within months. 


Not knowing how to properly care for your machine can shorten its lifespan, causing you to waste valuable time and money on issues that weren’t anticipated. 

Luckily, there are several tips you can follow to help increase your machine’s lifespan. 

Auto Toner Shipments Explained | What Is On-Hand Balance?

Submitted by Michaela McMellan on Thu, 11/12/2020 - 09:00

When purchasing or leasing a multifunction printer (MFP) from a copier vendor, you’ll likely want to add the auto toner shipment to ensure supplies arrive on time, removing the stress of ordering and waiting on toner shipments or over-paying for expedited shipping.  

Understanding the auto-toner shipment, what mistakes to avoid, and your company's on-hand balance is important for those who plan to utilize this service. 


10 Common Printing  Problems + Easy Solutions 

Submitted by Blair Davilla on Thu, 11/05/2020 - 09:00

Paper jams, streaks on prints, and unknown alerts are common printing problems you may run into owning a copier/printer. 


In the business environment, with each employee printing an average of 34 pages a day, you likely don’t have time to waste on unknown service issues.  


3 Reasons You May Be Over Paying for Printing

Submitted by Mary Eberhart on Tue, 10/27/2020 - 09:00

Wondering if your company is overpaying for printing expenses?  


Research tells us, each employee prints an average of 34 pages per day. Within these 34 pages, about 17% ends up going to waste. 


Your employees are likely overprinting and wasting money each day on paper that went straight to the trash.  


3 Training Resources for Your Xerox Copier/Printer

Submitted by Michaela McMellan on Thu, 09/24/2020 - 09:00

Owning or leasing a Xerox copier/printer is a strategic decision that is sure to increase productivity and workflow in your office. However, if you’re having difficulty using all the features, it could impact your office productivity. 


 If you’re not used to using a multi-function printer (MFP) that allows you to print, scan, copy, and fax all in one place, you may have some questions. You could need assistance in changing trays or toners or even learning about the features and apps your Xerox machine provides. 


How to Handle your Xerox Machine during the covid pandemic

Submitted by Michaela McMellan on Thu, 07/16/2020 - 15:33

COVID-19 changed the workforce in ways nobody could have imagined. Remote work became the new normal and masks became required in most social settings. After several months of lockdown, businesses are opening back up; people are starting to come back to a physical space, and once again sharing office supplies and machines. 

When you return to the office, you might be a little cautious about sharing office supplies or your shared copier/printer. 

To help prevent unwanted sickness at your office, we are going to share three ways to help shared office equipment stay germ-free. 


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